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Detailed job description and main responsibilities

KEY WORKING RELATIONSHIPS

 The main working relationships for the post holder will be required to develop and maintain are:

• Lead the Clinical Procurement Group
• Represent Clinical Procurement at Infection Prevention meetings and EPRR
• Attend Green Groups and Clinical Management Groups Best Value Groups and Cost Improvement Programme meetings.
• Liaise with procurement category teams.
• Present to suppliers at Suppliers Briefing Sessions, e.g., Outlining broad client requirements prior to formal launch of defined projects.
• Persuade and influence end users, clinicians, and other members of staff of the benefits of participating in procurement exercises, and consequently, there is a need to have highly developed persuasion and influencing skills.
• Participate in staff training and training of end users in procurement process and demand management at Trust level.
• Represent the Trust at Regional and National procurement events such as Clinical Procurement Specialists Network and the Midlands Clinical Procurement & Sustainability Group (CPSG)
• Build a strong working relationship with NHS Supply Chain
• Develop collaborations with local Acute Providers
• To ensure key relationships with the wider Finance and Procurement department – Materials Management, Support Buyers, and Accounts Payable.
• Working and advising Senior Category Managers to develop and deliver Category Strategies in areas of expertise.
• Develop a strong working relationship and collaborative approach with the Trusts Head of Sustainability to identify and lead on opportunities to support the delivery of the Trusts Green Plan for clinical products and consumables.
• Working with Clinicians and Managers to produce specification and evaluation criteria in relation to quality, sustainability, and cost.
• Liaise with all internal colleagues, as appropriate, to meet customer needs. 

 KEY RESULT AREAS

 Leadership

 To provide strong visible leadership as part of the Procurement and Supplies Senior Management Team and have an overview of the resources, skills, and succession plans within the department as the lead manager for the Procurement Clinical Advisor Team.

In conjunction with the Senior Team, lead the preparation of the strategic direction and plans.       

Ensure that all staff in the specific areas are clear about what is expected of them, (via the Appraisal and Performance Management processes), and are working together in successful teams to deliver high quality patient services and communicates regularly with peers and others and challenges inappropriate behaviour whilst demonstrating an inclusive and collaborative behaviour in day-to-day activity.

Lead on the implementation of new Trust-wide policies and to co-ordinate the development of policy and service development within the scope of the role that may impact the whole organisation and as required to prepare and present papers at various levels within the Trust.

Stakeholder Engagement

 As a key member of the Procurement and Supplies team to work close working with category leads, the supplies team and the wider Trust to ensure: 

• A robust management and evaluation and assessment of clinical devices, consumables and services is in place whilst considering clinical need and preference and evidencing the benefits and value for money initiatives.
• Coordination and documentation of clinical trials and assessments.
• Product selection decisions provide evidenced outcomes.
• A clear management process between the team and clinicians
• Support to the Category Managers in the delivery of their category objectives and Procurement Category Strategies.
• The “new product request” process ensuring objective rationale is applied to clinical governance and value for money issues.
• To procure products that support the Trusts Green Plan

 Service Delivery & Development

 Responsible for the preparation of strategic development plans for the Service, which anticipate future needs, for approval by the Senior Team.

To plan and implement a programme of continuous and evidence-based improvement in all aspects of performance to ensure the service is high quality, efficient, effective and patient-focused.

To ensure the procurement clinical advisory team meet their Key Performance Indicators and provide a “best in class” service to the Trust.

The post holder will be responsible for service redesign and service improvement within the Department.  

To be responsible for co-ordinating and driving various departmental, corporate, and cross-cutting programmes of work and projects as required.

Performance Management

As agreed with the Senior Team, to ensure that specific performance measures are met according to set objectives supported by a management regime to deliver continuous improvement.

To track, monitor, report and drive the performance of the department against its key measures; within the team and reporting will be up to Board level as required. 

 Governance

To ensure that compliance, governance and risk management are seen to be everyone’s responsibility and adhered to.

Have in place a robust clinical governance process for New Products into the Trust to ensure they are of the appropriate quality including the monitoring and reporting of non-compliance to the processes.

Customer Service

Ensure that customer service is delivered to a high standard and that the professional resources are managed effectively for the benefit of the patient.

 Education and Training

To ensure as part of the Senior Management Team:

• The review of specific specialty areas of the workforce on an on-going basis to ensure it has the right numbers and the right level of knowledge, skill and expertise to deliver services in the most effective and efficient way.
• To lead, motivate and develop staff.
• That help is given to ensure that all staff in specific service areas of the Department are aware of the Trust’s values and understand that they are expected to work to them.
• That all managers and team leaders within the Department have been trained in core HR policies such as Equality and Diversity, Discipline, Sickness Absence, Recruitment, Workforce Change, and are competent to deal with first line HR issues.
• That all staff in the Department are regularly appraised and have a Personal Development Plan which supports the Trust’s excellence agenda.
• Help is provided to promote a culture within the service area where staff feel empowered and accountable for service improvement at local level.
• Ensure that all staff in the team receive appropriate training and ongoing development to enable them to fulfil their roles competently and safely.
• To ensure the establishment and maintenance of systems to monitor and ensure that all staff are attending mandatory training as appropriate.
• Ensure that training is accessible to all staff, recognising the diverse needs of the workforce.
• Promote learning opportunities in a wide range of formats to improve matrix and flexible working whilst promoting a culture of learning.