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Prif leoliad
Finance
Gradd
NHS AfC: Band 4
Contract
Parhaol
Oriau
  • Llawnamser
  • Gweithio hyblyg
37.5 awr yr wythnos
Cyfeirnod y swydd
818-COR178
Cyflogwr
Lincolnshire Community Health Services NHS Trust
Math o gyflogwr
NHS
Gwefan
Beech House
Tref
Lincoln
Cyflog
£25,147 - £27,596 per annum
Cyfnod cyflog
Yn flynyddol
Yn cau
31/07/2024 23:59

Teitl cyflogwr

Lincolnshire Community Health Services NHS Trust logo

Planning and Business Frameworks Officer

NHS AfC: Band 4

LCHS Way

We Listen, We Care, We Act, We Improve

We listen: we engage with everyone we work with, we are united, we are always positive

We care: everyone is valued, respected and developed, knowledge and skills are nurtured, success is celebrated

We act: clear goals and right resources, freedom coupled with accountabilty, emphasis on simplicity

We improve: we are creative, resourceful and innovative, integrated and collaboration is the way forward, we're always striving to do better

....Fit for now, fit for the future.

REMEMBER - Please ensure you read all information prior to applying for any job roles.  Please note any CV's or covering letters received via email will not be accepted without an online application being completed. Any applications via agency will also not be accepted.

Trosolwg o'r swydd

The role will be an integral part of the wider Finance and Business Intelligence directorate, working with the planning and business frameworks team to ensure that our clinical and corporate teams have what they need to deliver effective patient care through the successful planning and delivery of services and resources.

We are looking for highly motivated candidate. People who see a problem or a challenge and work through/around it in innovative and collaborative ways. Time management and prioritisation skills are key. The ability to relate to different people, in differing situations is paramount.

You will be able to support the administrative and clinical teams to produce high quality complex documents that are presented at trust committees and trust board, working with stakeholders to update these documents.

You will be able to support a methodical approach to planning and apply a consistent approach to the trust business framework.

Prif ddyletswyddau'r swydd

The postholder will assist with ensuring that all statutory frameworks, reporting, compliance, and standards are operated and adhered to, working in collaboration with the wider FBI directorate, internal and external stakeholders to drive great care close to home.


The role will include working together with the Planning and Business Frameworks team to undertake continuous improvement of the annual planning and performance management processes.


This post will have a clear line of sight to patients and work collaboratively with the wider Finance and Business Intelligence directorate to help support the tactical delivery of key priorities and the strategic direction.


The Planning & Business Frameworks Officer is responsible for supporting organisational colleagues with completion of Tenders and delivery of the required outputs as detailed in project and programme plans associated with strategy and business development activities.


This post leads on the administration of the contracts document library, having control over the content; amend content and archive previous version of contract documentation, run training sessions for staff to show them how to use the library and control access and add new members.


The postholder will be innovative in creating insight, great care close to home and work collaboratively to deliver improvements to patient outcomes.

Gweithio i'n sefydliad

Lincolnshire Community Health Services NHS Trust is in the top 25 per cent of all community trusts for overall staff engagement in the 2021 NHS National Staff Survey.

At LCHS, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in LCHS’ workforce. 

LCHS recognises the increasing demand for more flexibility in working practices in order to accommodate the personal goals and commitments that employees experience at different stages during their working lives.  Flexible working opportunities such as part-time working, compressed hours, job shares, and hybrid working models can help staff to balance their personal and work commitments.  Arrangements can be put in place if it can be shown that the needs of the individual can be balanced with those of the service and the impact on other team members, enabling the Trust to recruit and retain skilled staff, raise staff morale, reduce absenteeism and respond to changing service needs more effectively.

We are an ambassador of a learning culture that will support the right individual to progress in their chosen career through an ‘earn while you learn’ apprenticeship programme.  Visit our Learning and Development page to find out more https://www.lincolnshirecommunityhealthservices.nhs.uk/join-us/learning-and-dev

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

1. Lincolnshire Community Health Service requires all staff to safeguard children, young people and adults. All staff are required to access the organisational policies, also the Local Safeguarding Children Board and
the Local Safeguarding Adults Board policies and procedures that underpin the safeguarding agenda. The safeguarding policies to be followed are found at www.lincolnshirecommunityhealthservices.nhs.uk and www.lincolnshire.gov.uk


2. LCHS policies, procedures and guideline - It is a condition of your employment that as an employee you are expected to adhere to our policies, procedures and guidelines. These can all be found on the Trust’s website.


3. Champion the FBI Strategy priorities and objectives, ensuring that professional contribution is clearly aligned to Trust priorities and objectives.


4. Responsible for searching for tender opportunities working to a set of parameters and registering interest on the relevant portal.


5. Lead on co-ordinating all the administration documentation for tenders (Config librarian).


6. Responsible for supporting and completing certain areas documentation by answering standard questions and meeting with various corporate staff to complete specialist sections. Set up meetings and attend as a participant when discussing the allocation and completion of tender questions.


7. Responsible for uploading all documentation to the relevant portal and submit tender bid.


8. Lead on tender’s library which contains generic and stock answers to use. This includes adding new content and searching for relevant stock answers to use on new tenders. Compiling reports/analysis on tender activity and presenting these at Strategy and Planning Group meetings.


9. Lead on the administration of the contracts document library, ensuring that the content is current; run training sessions for staff on how to access and use library and control access and add new members.


10. Assist on progressing contracts for Lead Planning and Business Framework Manager in their absence, ensuring contracts are reviewed by all parties involved and sent for signature to the relevant Executive, before submitting to commissioners.


11. Taking formal notes and action plans from project meetings – SPG when they meet. Takes minutes of tender meetings and sent to people from the wider trust and external stakeholders.


12. Regularly using various software (such as Visio, Excel) to meet the needs of the project and develop reports to present at FPIC detailing tender information.


13. Facilitate the compilation of the agenda for Strategy and Planning Group meetings. Collating items for discussion and sending out requests for content in respect of the slide pack. Participate in meetings by presenting reports/analysis on tender activities. Assist with the administration of the meeting by running the slide pack.


14. Lead on coordinating completion of the FBI Business Continuity Plan and Business Impact Assessment. Liaise with all departments to complete their sections of the plans and combine into the final version. Seek approval from Director before submitting plans to the Emergency Planning Lead for LCHS.


15. Support with updating Health Roster for FBI staff in terms of annual leave and sickness. Support with checking numbers against the FBI Annual Leave spreadsheet and reporting discrepancies.


16. To review and improve methods of working and continuously improve systems to maximise efficiency and effectiveness.


17. Ensure there are appropriate archive systems that allow the tracing of key decisions and audit trails.


18. To maintain effective working relationships with key stakeholders including service managers.

Manyleb y person

Qualifications (Academic, Professional & Vocational)

Meini prawf hanfodol
  • Diploma level qualification or equivalent gained by experience and training in a relevant area
  • Sustained record of continued professional development

Skills/competencies

Meini prawf hanfodol
  • Experience of planning and strategy support department
  • Experience in a business development and planning environment
  • Experience of project work and/or working to tight deadlines
  • Ability to establish and maintain effective working relationships within and across organisations
Meini prawf dymunol
  • Experience within the NHS to understand operational context of public sector environment

Knowledge

Meini prawf hanfodol
  • Knowledge required of business planning procedures and practices underpinned by theoretical knowledge
  • Sound knowledge of organisational processes
  • Well-developed verbal, written and numeric reasoning and presentation skills
  • Well-developed influencing, negotiation, and communication skills
  • Proficient in the use of Microsoft software
  • Sound knowledge of business principles
Meini prawf dymunol
  • Knowledge and experience of design systems
  • Knowledge of Tender processes

Experience

Meini prawf hanfodol
  • Experience in a business development and planning environment
  • Experience of liaising with stakeholders at all levels
  • Experience of collating and consolidating information, using various methods and techniques

Special attributes/specific requirements

Meini prawf hanfodol
  • Access to transportation to be able to travel to different locations
  • Excellent Microsoft Office skills
  • Good verbal and written communication skills
  • Understand the linkages between systems and processes maintained by the team

Personal Qualities

Meini prawf hanfodol
  • Demonstrate how they can relate to the LCHS Way

Bathodynnau ardystio / achredu cyflogwyr

Timewise-Flex Positive EmployerApprenticeships logoNo smoking policyAge positiveInvestors in People: GoldImproving working livesArmed Forces Covenant (Silver Award)Stonewall Health ChampionsMindful employer.  Being positive about mental health.Disability confident employerNational Preceptorship for Nursing Quality Mark

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Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Dr Maria Kordowicz
Teitl y swydd
Strategic Business Manager - Strategic Development
Cyfeiriad ebost
[email protected]
Rhif ffôn
01522 308686
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg