Job summary
Employer heading
DBS Project Recruitment Administrator - Band 2 - 6 month FTC
NHS AfC: Band 2
We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.
We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.
Our values guide everything we do. They are:
- Patient-centred – Putting patients at the heart of everything we do, listening and responding to their needs and wishes.
- Safety – Following ULTH and professional guidelines. Speaking up to make sure patients and staff are safe from harm.
- Excellence – Striving to be the best that we can be. Innovating and learning from others.
- Compassion – Caring for patients and their loved ones in ways we would want for our friends and family.
- Respect – Behaving and using language that demonstrates respect and courtesy to others. Zero tolerance to bullying, inequality, prejudice and discrimination.
If you believe in them too, then you are ready to join the ULTH team.
We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £710 million (22/23) and we employ nearly 8,600 people.
Our Board have recently agreed a new vision statement – “Outstanding Care Personally Delivered” – stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
So, what is in it for you?
- Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it. We recognise flexible working will not look the same for everyone, because it depends on the nature of the role and the needs of the individual.
Types of flexibility could include:
- Part-time - less than 37.5 hours per week.
- Off-site/remote working - working from home or other sites for part or all the week.
- Compressed hours – usually full-time hours but over fewer days or shifts.
- Staggered hours – having different start and finish times.
- Set shift patterns – to allow for predictability
- NHS Pension: A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
- Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change) For Medical Workforce positions (Consultant and Specialty Doctor), the full-time entitlement commences from 32 days per annum. For all other Medical Workforce positions, the full-time entitlement commences from 27 days per annum.
- Bank working: The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.
In addition, there is more.
- Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
- Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
- Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
- Financial support and benefits including Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee and the ability to save and borrow through your salary.
- Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.
Enjoy a better quality of life in one of the UK’s most welcoming counties. Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone. Discover a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life. Visit beinlincolnshire.com to find out more.
Job overview
This post will not commence before April 2025.
This is an exciting time to join the People and Organisational Development Directorate here at United Lincolnshire Hospital Trust. We are currently implementing the outcomes of an ambitious People and Organisational Development restructure to reshape our directorate and deliver an improved people and organisational development service to the Trust.
Would you like to help make a difference as part of our DBS review team working across our Lincolnshire Hospitals? If so, we would really like to hear from you. This role will require a physical presence on our sites so the ability to travel will be essential.
An exciting opportunity has arisen to join our friendly team supporting our DBS review project specifically - please note this is a 6 month fixed term contract.
You will be the first point of contact for our candidates and your role is essential to providing a safe DBS process meeting role-related priority targets.
Our customers consist of existing employees at all levels throughout the Trust and will require sensitive support through the DBS process. We use an electronic DBS provider and training will be provided.
Experience with NHS Recruitment including knowledge of the DBS requirements would be advantageous but not essential. Strong administration/organisational skills are a must.
Main duties of the job
Supported by the Recruitment Co-ordinator, you will be responsible for:
- Updating tracking spreadsheet for the DBS review project
- Completing ID checks
- Using the online DBS software and supporting colleagues with completion
- Liaising with colleagues regarding application status and chasing
- Dealing with emails and telephone queries in an efficient and timely manner, acknowledging the sensitive nature of this project
- Supporting managers with ID check process
- Identifying areas for escalation
- Any other ad-hoc administration duties as required
Working for our organisation
Pilgrim Hospital is situated beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Detailed job description and main responsibilities
What should you do next?
Please take a moment to review the attached job description and submit an application. Don’t miss this fantastic opportunity to work with a great team in a supportive environment within a great institution, your NHS needs you!
Person specification
Qualifications
Essential criteria
- Level 2 standard of education (e.g. GCSE/NVQ/BTEC) or equivalent experience demonstrating numeracy and literacy
Desirable criteria
- Level 2 Certified English and Maths (GCSE/Functional Skills) as this is a requirement for many learning programmes/professional development pathways
Previous Experience
Essential criteria
- Experience of using information to inform action to be taken
- An understanding of how to handle, resolve and escalate enquiries and pass on information promptly
- Experience of working independently and as part of a team
Desirable criteria
- Use of applicant tracking system
- Knowledge of Recruitment processes
Knowledge, Skills & Aptitudes
Essential criteria
- Proven and effective administrative skills
- Understands the need for confidentiality
- Good written and verbal communication skills
- Confident in using ICT systems relevant to role, including Management Information Systems and MS Office
- Able to work on own initiative without constant supervision
- Excellent interpersonal skills, able to communicate effectively and professionally and remain calm and polite under pressure
- Demonstrates attention to detail and works methodically, responding to changes to meet deadlines
- Able to help others acquire skills and experience
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework: Patient Centred Safety Compassion Respect and Excellence
Specific Requirements
Essential criteria
- Willingness to work flexibly
- Committed to safeguarding and promoting the welfare of children, young people and vulnerable adults
- Contribute to a positive working environment ensuring commitment to equality and diversity
- The ability to travel between sites may be required
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Simone Summan-Nath
- Job title
- Recruitment Co-ordinator
- Email address
- [email protected]
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