Job summary
- Main area
- Finance
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday)
- Job ref
- 116-6774917
- Employer
- NHS Lincolnshire Integrated Care Board
- Employer type
- NHS
- Site
- Bridge House
- Town
- Sleaford
- Salary
- £24,071 - £25,674 per annum
- Salary period
- Yearly
- Closing
- 26/11/2024 23:59
Employer heading
Finance Support Officer
NHS AfC: Band 3
NHS Lincolnshire Integrated Care Board has been established to support the wider health and social care needs of the population of Lincolnshire and will focus on to deliver its agreed vision of ‘Better Lives for the people of Lincolnshire’.
This includes:
- Improving the health of children and young people.
- Supporting people to stay well and independent.
- Acting sooner to help those with preventable conditions.
- Supporting those with long-term conditions or mental health issues.
- Caring for those with multiple needs as populations age.
- Getting the best from collective resources so people get care as quickly as possible.
Job overview
The Finance Directorate of the NHS Lincolnshire Integrated Care Board has an opportunity for an experienced and motivated individual to join the team as Finance Support Officer within the Financial Accounting Team.
The post holder will provide financial and administrative support to the Purchase to Pay workstream within the Financial Accounting team and wider organisation to ensure that the ICB meets the required levels of financial governance, best practice and meets accounts payables targets.
The post holder will be responsible for the efficient and timely validation and processing of invoices to facilitate the prompt payment to suppliers. To identify charging errors, investigate and help resolve payment queries from suppliers whilst maintaining a log of invoice queries and credits..
Strong organisational and communication skills are essential to the role. Good knowledge of IT, particularly Excel, would be advantageous to this role. You will also require a good understanding of the accounts payables function and should be able to plan your workload in order to meet both strict and conflicting deadlines.
Main duties of the job
The Finance Support Officer will report to the Purchase to Pay (P2P) Finance Lead and will be responsible for supporting the team to operate an efficient and effective accounts payable function.
The postholder will be required to play an essential role in processing and validating Non Contracted Invoices for payment. They will also process claims and be point of contact for patient travel reimbursements.
The Finance Support Officer will develop a good understanding of P2P reports to enable them to support colleagues in the resolution of invoice and purchase order queries.
The post will also include maintaining supplier records and supporting the Finance Lead in the delivery of key metrics for the P2P team.
Working for our organisation
NHS Lincolnshire Integrated Care Board (ICB) is a statutory organisation bringing the NHS together locally to improve population health and establish shared strategic priorities within the NHS.
The ICB is part of a wider Lincolnshire Integrated Care System which has four key objectives:
Improve outcomes in population health and healthcare.
Tackle inequalities in outcomes, experience and access.
Enhance productivity and value for money.
Help the NHS support broader social and economic development.
By working together with the ICB, the wider system will deliver its agreed vision of 'Better Lives for the people of Lincolnshire'. Lincolnshire ICB will use its resources and powers to achieve demonstrable progress on these aims, collaborating to tackle complex challenges.
The ICB is Towards Excellence Level 2 accredited which recognises the best in culture, skills and processes in NHS finance.
Detailed job description and main responsibilities
• Coding and validation of Non-Contracted Activity invoices.
• Review invoice backing information and ensure any disputes are raised and dealt with promptly.
• Processing of invoice payment files.
• Processing payment request vouchers and purchasing card requests.
• Redirect invoices from the central workflow to the required users or to purchase orders.
• To raise requisitions and support the wider admin and finance teams with the process.
• Creation of receipts on Oracle for goods and services that have been received.
• Download and review payables housekeeping reports and make ledger corrections as appropriate, sharing relevant information with the wider finance team to ensure they action issues for their areas.
• Liaise with NHS Shared Business Services to troubleshoot and correct invoice and purchase order errors.
• Supplier maintenance – includes initiating the process of setting up new suppliers or making amendments to existing suppliers and following up to resolve any SBS rejections.
• Processing of journals to clear monthly payables error suspense and purchasing card control account.
• Review GRNI report to identify and correct any receipting errors and to follow up where missing invoices are identified.
• Process HC5 claim forms for reimbursement of patient travel, which may require communication with patients.
• Monitor mailboxes for internal or supplier queries, ensuring prompt action and response.
• Assist the Finance Lead with the preparation of notes for the annual accounts.
• Undertake other ad-hoc work commensurate with the level of the post.
Person specification
Qualifications
Essential criteria
- Good standard of education, including Maths and English at GCSE grade 4 or above (or equivalent)
- AAT part qualified or equivalent experience
Desirable criteria
- Studying towards full AAT or equivalent qualification
- Recognised IT qualification, for example ECDL, Microsoft Office
Experience
Essential criteria
- Experience in administration or finance position for at least one year
- Competence in use of Microsoft packages
- Competence in use of financial systems
Desirable criteria
- Experience of working within finance in the NHS for at least one year
- Experience of NHS systems
Knowledge
Essential criteria
- Sound knowledge of administrative procedures including IT systems
- Well-developed communication skills
- Good verbal, written and numeric skills
- Ability to learn and adapt behaviours quickly
- Ability to use and interpret data from financial systems and packages e.g. spreadsheets, ledger, etc.
Desirable criteria
- Wide range of spreadsheet skills
Personal Qualities
Essential criteria
- Organised and methodical
- Objective, calm, collected and confident under pressure
- Excellent Communicator
- Ability to work well with others
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Kevin Olver
- Job title
- Finance Lead - Purchase to Pay
- Email address
- [email protected]
- Telephone number
- 01522 573939
List jobs with NHS Lincolnshire Integrated Care Board in Administrative Services or all sectors