Job summary
- Main area
- Project and Administration Manager
- Grade
- NHS AfC: Band 6
- Contract
- Secondment: 12 months (Expected to end at the end of July 2025)
- Hours
- Full time
- Flexible working
- Job ref
- 334-NCL-6447191-TA
- Employer
- South London and Maudsley NHS Foundation Trust
- Employer type
- NHS
- Site
- 308 Brixton Road
- Town
- Brixton
- Salary
- £42,471 - £50,364 per annum inclusive of HCAS
- Salary period
- Yearly
- Closing
- 04/08/2024 23:59
Employer heading
Alliance Administration and Project Manager
NHS AfC: Band 6
South London and Maudsley NHS Foundation Trust has a rich history, well-established community links and an international reputation. We deliver specialist services in the London boroughs of Croydon, Lambeth, Lewisham and Southwark, Bexley, Bromley, Greenwich, Wandsworth and Richmond.
We are committed to provide a high quality and specialist care to our service users and we are recognised for our care and treatment we provide. The Care Quality Commission already rates our services as ‘good’.
We launched our five-year strategy, Aiming High; Changing Lives in 2021 together with Our Care Improvement System as our quality management system methodology to make a positive impact on patient care, outcomes and staff experience. By joining SLaM, all staff will get the opportunity to be part of this exciting improvement journey supported with learning and development to harness everyone’s potential as change makers.
The trust recognises the unique and valuable contribution that people with lived experience of mental illness can bring to a role. We therefore welcome applications from people with lived experience and consider them as an asset to the Trust.
Our Values
We take pride in providing specialist care to our service users where our Trust values and our promise to be caring, kind, polite, prompt, honest, listen and do what I say I’m going to do is at the heart of everything we do. When you join us, you’ll be part of something special.
As a Trust we are happy to talk flexible working.
Job overview
This is an exciting opportunity to join a friendly, high-profile team with a varied work programme supporting the innovative Lambeth Living Well Network Alliance (LWNA).
The LWNA is the longest running integrated adult mental health provider in the country, with the South London and Maudsley NHS Trust, Lambeth Council, South East London Integrated Care Board, Certitude and Thames Reach all recently agreeing a three year extension to the seven year contract they signed in 2018.
The successful person will be highly motivated and well organised with experience of managing projects and supporting high level meetings.
The position is offered for 12 months, either as a secondment or fixed term contract, to cover the existing post-holder who has secured an internal 12 month secondment.
Main duties of the job
· To ensure the administration of the Lambeth Living Well Network Alliance (LWNA) is effective, efficient and focused on supporting teams to achieve the LWNA’s outcomes.
· To manage and support ad-hoc projects as agreed from time to time with the Deputy Director and Director.
Working for our organisation
The LWNA Support Team is a small team that is friendly and supportive, whilst being fast-paced and focused on delivery.
We work effectively with the broadest range of people, including: those we support in the community and their carers; staff at all levels, politicians and Board Members, and; service providers including GPs, community and voluntary groups. So 'people skills' and a friendly manner will be important.
Detailed job description and main responsibilities
· Provide highly proficient executive PA support to the Alliance Director and Deputy Director – this includes diary management, meeting scheduling and related tasks.
· Co-ordinate day to day admin support for the LWNA and assist with the development of administrative processes.
· Ensure all relevant Alliance meetings are appropriately supported in a timely manner – this includes producing Agendas, Minutes, Action Trackers and Forward Plans for: Alliance Leadership Team, Alliance Management Team, Finance and Performance Group, Communications and Engagement Group, plus others as required
· Manage, supervise and provide effective leadership to junior members of administrative staff – this includes setting and agreeing workplans and objectives, regular one to ones, undertaking appraisals and any other manger responsibilities.
· Manage purchase orders and invoice payments via the relevant systems such as e-Procurement, as directed by the Director and Deputy Director – this will involve raising Requisitions, ensuring goods and services are correctly received and liaising with relevant colleagues to ensure that providers are paid in a timely manner.
· Lead on the collation and reporting of Alliance staff and service user feedback – this includes the analysis of quantitative and qualitative data and its presentation to senior audiences.
· Manage projects as agreed with the Alliance Director and Deputy Director – to lead or support other projects within the capability of the postholder, as agreed from time to time.
Person specification
Experience
Essential criteria
- Experience of managing projects
- Working as part of a multi-professional team
- Data collection, analysis and presentation
Desirable criteria
- Previous administrative experience within an NHS setting, ideally in mental health
Qualifications
Essential criteria
- Educated to degree level in relevant subject or equivalent level of experience of working in the same level.
- Administrative qualification BTEC, RSA or equivalent
- Secretarial qualification or demonstrable experience of working within a multi-professional team
- Project management qualification
Knowledge/Skills
Essential criteria
- The ability to communicate effectively and professionally both verbally and in writing at all levels
- Ability to liaise and work with all levels of staff
- Able to use own initiative and work autonomously
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Guy Swindle
- Job title
- Deputy Director
- Email address
- [email protected]
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