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Job summary

Main area
Admin
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday to Friday, 8.30 to 4.30 with 30 minute lunch)
Job ref
395-HV712-24
Employer
NELFT NHS Foundation Trust
Employer type
NHS
Site
Chadwell Heath Health Centre
Town
Chadwell Heath, Romford
Salary
£24,071 - £25,674 pa plus HCAS pro rata
Salary period
Yearly
Closing
04/12/2024 23:59

Employer heading

NELFT NHS Foundation Trust logo

Podiatry Administrator

NHS AfC: Band 3

Joining #TeamNELFT means you’ll become part of a welcoming and supportive working environment. We’re CQC rated Good, and we want you to join us on the journey towards an Outstanding rating. NELFT has sites across North East London, Essex, Kent and Medway. We provide community and mental healthcare services to adults and children within these areas.

The Trust has award winning equality and diversity initiatives and staff health and wellbeing activities. We invest heavily in your development, because when you are valued and supported, we provide the best care to our patients. We are a Level 3 Disability Confident Leader, have been featured in the Working Families Top 10 Employers benchmark for three consecutive years, and we have achieved a Carers UK Level 1 Accreditation. Along with our staff networks and training opportunities, we work hard to embed a just and compassionate culture here at NELFT.

Find out more about NELFT careers and what makes our Trust a great place to work, in this video

Job overview

Band 3 Podiatry Administrator

An exciting opportunity has arisen for an enthusiastic and motivated person to join the Barking & Dagenham Podiatry Service as an Administrator.

Our Podiatry Department is a forward thinking, busy service providing Podiatry Services within Havering and Barking and Dagenham. The population that we serve is both multi-cultural and diverse.

The administrative support is provided by the Podiatry Administration team based primarily at Chadwell Heath Health Centre.  The post holder will be working from the health centre.

 We work in a variety of locations including community, hospital and domiciliary settings.

We are committed to the delivering the best care for our patients. The successful candidate will share this commitment and demonstrate our Trust values.

Main duties of the job

The successful candidate will play a pivotal role in supporting the administrative team, the Podiatry Manager, as well as the clinical Podiatry team with administrative duties,

The role will involve processing new referrals, managing telephone calls and emails, dealing with  enquiries from service users and referrers, ordering stock,  managing the patient caseload and running reports, as well as general administrative duties.

The successful candidates will demonstrate:

Good communication skills
Ability to cope under pressure
Ability to communicate effectively both orally and in writing
Ability to work without direct supervision using own initiative
Good time management skills and reliability
Ability to organise and prioritise workload effectively
Ability to work effectively as part of a team
Ability to empathise and deal tactfully with service users and colleagues
Sound understanding of confidentiality and its relation to health care delivery
Ability to work flexibly and be responsible to changing demands and frequent interruptions

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).

 

Working for our organisation

 

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).

 

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust.  All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment.  As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes.  The induction will be held at our head office in Rainham, Essex.

High Cost Area Supplement - London

This post also attracts payment for High Cost Area Supplement of 15% of the basic salary (with a minimum of £4,551 to a maximum of £5,735).

 

Use of AI

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

 

 

Detailed job description and main responsibilities

Please refer to the Podiatry Administration job description and person specification for more detailed information.

Person specification

Qualifications

Essential criteria
  • NVQ level 2 or equivalent standard of literacy and numeracy
  • NVQ Administration/Customer Service Level 3 or equivalent level of proven experience

Experience

Essential criteria
  • Experience of storing and maintaining records
  • Working in a busy office environment
Desirable criteria
  • Working in an NHS environment

Knowledge

Essential criteria
  • Maintaining efficient administrative systems
  • Understand the needs of clients and deal tactfully and sensitively with concerns
  • Updating and maintaining database systems

Skills

Essential criteria
  • Basic awareness of IT and IT skills
  • Establish and maintain good working relationships
  • Excellent interpersonal skills in a customer focussed environment
  • Team player
  • Able to use own initiative and work without supervision
  • Prioritise own workload
  • Willing to learn new skills

Employer certification / accreditation badges

Employers for CarersApprenticeships logoAge positiveDisability confident employerHappy to Talk Flexible WorkingDefence Employer Recognition Scheme (ERS) - GoldEmployers Network for Equality & InclusionTop Employers for Working Families 2021Top 10 Employer 2023

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Avani Patel
Job title
Integrated Community Services Manager
Email address
[email protected]
Telephone number
0300 300 1676
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