Job summary
- Main area
- Administration
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 306-BEH-2027
- Employer
- Barnet, Enfield & Haringey Mental Health NHS Trust
- Employer type
- NHS
- Site
- Chase Building, Chase Farm Hospital
- Town
- Enfield
- Salary
- £32,720 - £39,769 Per annum inc. Outer London HCAS rate
- Salary period
- Yearly
- Closing
- 04/07/2024 23:59
Employer heading
PA to Enfield Associate Director of Nursing & MHSOP Service Lead
Band 5
We have been working together in a Partnership between Barnet, Enfield and Haringey Mental Health NHS Trust and Camden and Islington NHS Foundation Trust for some time, with a single Chair and Chief Executive since 2021 and single Executive Team since 2022. We launched our North London Mental Health Partnership Strategy in May 2023 and in July 2023 our Boards agreed that coming together to create one new Trust is best for our service users, our staff and our local communities. Subject to final approvals, we will be formally established as one new Trust on 1 October 2024.
Our new trust website is: Home | North London Mental Health Partnership
Job overview
An secondment opportunity to work with the The Enfield Mental Health Division for Adults for 7months has arisen.
We are looking for a positive, reliable and flexible individual to join the team, this role will provide a comprehensive administrative support to the Enfield Senior Service Lead Acute of Adult Services and Enfield Lead of Psychology and Psychological Therapies as well a working with the operational/ senior managers in Enfield.
This post will be based in Chase Building, Chase Farm Hospital.
Main duties of the job
The successful applicant will have had previous experience in a secretarial/administrative role who has excellent administration skills with knowledge of a range of admin procedures and software as well as
trust policies. They must be confident and competent managing conflicting priorities using their initiative and problem solving skills, with an ability to respond to unexpected demands and work with minimal supervision.
Working for our organisation
The partnership between Barnet, Enfield and Haringey Mental Health NHS Trust (BEH) and Camden and Islington NHS Foundation Trust (C&I) is going from strength to strength since it was originally established in 2021 forming the North London Mental Health Partnership.
In order to meet the needs of the new Partnership services you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Enfield and Harringay Trust and Camden and Islington Trust. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.
Detailed job description and main responsibilities
Please ensure you read the person specification (attached to the job description) as your application will be judged against this.
The ideal candidate will need to have experience in:
• Diary Management
• Audits
• Meeting/event organisation
• Implementing and completing actions
• Liaising with managers/staff across the trust
• Rio trained
• Agenda preparation
• Minute taking
• Good organisational skills
• Have excellent communication skills
• Ability of multi-task
• Have good attention to detail
Person specification
Education
Essential criteria
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in area.
Knowledge
Essential criteria
- Full range of administrative procedures, software programmes
- Relevant Trust policies and procedures
- PA Experience
Experience
Essential criteria
- 2 years NHS experience
- Managing busy workload and conflicting priorities
- • Handling confidential and sensitive information in accordance with the Data Protection Act
Desirable criteria
- 2 years NHS experience of working in a mental health setting.
Skills and abilities
Essential criteria
- Extensive use and knowledge of all Microsoft Office programmes; Outlook, Word, Excel and Publisher.
- Demonstrate a high standard of telephone liaison, interpersonal, organisational and communication skills
- Clear communicator with good writing, and telephone skills ensuring accuracy at all times
- Problem solving skills and ability to respond to sudden unexpected demands
Desirable criteria
- Extensive use and knowledge of RiO
Emotional effort
Essential criteria
- • Occasional exposure to distressing or emotional circumstances, office conditions
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sharon Quidley
- Job title
- Enfield Divisional Head of Administration Services
- Email address
- [email protected]
- Telephone number
- 020 8702 6084
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