Job vacancy: Financial and Capital Accounts Assistant, London North West University Healthcare NHS Trust, Harrow

Job summary

Main area: Finance
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 337-NP-8026FA

Employer: London North West University Healthcare NHS Trust
Employer type: NHS
Site: Northwick Park Hospital
Town: Harrow
Salary: £29,460 - £31,909 Per Annum
Salary period: Yearly
Closing: 06/08/2024 23:59

Financial and Capital Accounts Assistant

NHS AfC: Band 4

Careers at #LNWH

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:

Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

Find out more about our Trust and why you should join us#WeAreLNWH

Find out more about Our HEART values

Find out more about our Trust Staff Benefits

Our vision at London North West University Healthcare NHS Trust is to put “Quality at our HEART”. Find out more about our ambitious strategy

We are clear that our vision can only be achieved by our staff, who are our most valuable asset.

Our vision is driven by our HEART values and behaviours which were developed together with our staff.

H onesty
E quity
A ccountability
R espect
T eamwork

These values describe how we interact with each other and our patients and must underpin everything we do to achieve our vision.

LNWUH is a flexible working friendly organisation, we want you to be able to work in a way that is best for us and for our patients, and for you. Please speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.

Detailed job description and main responsibilities

· Responsible for secure handling, recording, and banking of the Trusts income from a variety of sources to ensure all financial timetables are met.

· Accurately receipt income received directly into the Trusts bank accounts, identifying errors and discrepancies and initiating corrective action.

· Assist with the production of monthly VAT returns and supporting analysis to ensure that VAT is reclaimed appropriately.

· Record items on the losses and compensation payment register accurately; assist with the monthly and annual reconciliation and returns to ensure that the items reflects a true representation of the Trust position.

· Carry out financial control account reconciliations in line with the monthly timetable (this includes net payroll, bank, tax & NI and salary recharge control accounts). Investigate any errors and escalate those that cannot be resolved easily to senior members of the team.

· Work with the Financial and Capital team to reconcile and prepare monthly reports on creditors and debtors in accordance with agreed timetables.

· Assist in the production of capital expenditure reports on a monthly basis in accordance with the Trust’s agreed timetables and departmental policies and procedures.

· Assist with the management of the Fixed Asset Register entering capital financial transactions (additions, transfers, disposals, revaluations and depreciation) in a timely and accurate manner.

· Check that invoices received for payment have been previously approved by the Capital Executive Committee, and are correctly coded against a Capital Scheme. Ensure the VAT position is correct, making checks where necessary.

· Assist with the verification of assets exercise on a cyclical basis including advising on the correct asset disposal processes as appropriate

· Work autonomously on monthly control accounts and use own initiative in solving any problems or queries.

· Support the Financial and Capital Accountant in producing the relevant year-end final accounts notes; this involves analysing, validating and preparing reports.

· Ensure that all payments and claims are made so that the statutory reporting requirements are being met by the Trust.

· Assist the Trust’s auditors in their work and support the implementation of any recommendations arising from their work including making changes to systems and processes.

· Ensure compliance with the Trust’s Standing Financial Instructions.

· File source documentation in accordance with departmental procedures ensuring that stored material is readily retrievable.

· Provide cover for the cash office as and when required.

Person specification

Essential Criteria

Essential criteria

Educated to NVQ level 4 standard 2. 5 GCSEs including Maths and English or equivalent qualification 3. Passed the ECDL modules or comparable experience
Experience working in a financial environment 2. Knowledge of accounting procedures 3. Experience of working tight deadlines 4. Experience of computerised accounting systems 5. Experience of managing and prioritising a busy workload.
Highly numerate with good technical skills 2. Competency in spreadsheet skills 3. Ability to learn quickly and capable of working on your own initiative with minimum supervision
Demonstrate commitment to Trust HEART values.

Desirable criteria

Studying towards AAT/CCAB/ACCA/CIMA
Understanding of VAT

The Trust is committed to safeguarding and promoting the welfare of children, young people and adults at risk and expects all staff and volunteers to share this commitment.

We promote the wellbeing and safety of all our patients and carers by acting promptly on concerns, communicating effectively and sharing information appropriately, according to the standards determined by our policy and procedures. All posts working with vulnerable groups will be subject to an enhanced criminal records check upon appointment and staff will need to give their consent for the Trust to receive regular updates on their criminal records status throughout their employment.

Due to the high volumes of applications we receive for certain posts, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. After the closing date we strongly advise you check the email account which is registered. If you have not heard from us within four weeks of the closing date, please assume that you have not been shortlisted.

Our employment checking processes require that all shortlisted applicants provide the contact details of their current HR Department. If shortlisted you will be sent an email reminder to present the contact details of your HR Department at the interview.

Please note the Trust uses identity checking software for verifying the authenticity of identity documents provided by candidates.

As part of our commitment to the Equality and Diversity at LNWUH, we are encouraging applications from BAME (Black, Asian and Minority Ethnic) candidates as we seek to ensure our workforce structures are representative of the diversity of the communities we serve.