Job summary
- Main area
- Coordinator
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time
- Part time
- Flexible working
- Compressed hours
- Job ref
- 907-600
- Employer
- NICE - The National Institute for Health and Care Excellence
- Employer type
- NHS
- Site
- Level 1A
- Town
- Manchester
- Salary
- £28,407 - £34,581 per annum
- Salary period
- Yearly
- Closing
- 10/07/2024 23:59
- Interview date
- 19/07/2024
Employer heading
Coordinator
NHS AfC: Band 5
The National Institute for Health and Care Excellence (NICE) is the independent organisation responsible for providing national guidance and advice on promoting high quality health, public health and social care.
As an equal opportunities employer we are committed to creating a inclusive environment and welcome everyone from all backgrounds to apply so we can continue to create a workforce which is representative of the communities we serve.
If you are suitably qualified and have an interest in remote, hybrid, full time or part time working we encourage you to get in touch as we are happy to discuss potential flexible working opportunities.
We have modern offices in Manchester city centre and Stratford, London. Please take into consideration that you may be required to commute to one of our offices for business purposes if necessary.
Job overview
Here at The National Institute for Health and Care Excellence (NICE) we are passionate about the work we do and proud of the impact we make. We strive for excellence and have an academic culture committed to producing high quality work, which we take collective responsibility for. Not only that, we also put your individual health and wellbeing at the forefront, offering you a great place to work, good benefits, and flexible arrangements, all within a supportive, friendly and inclusive environment.
Main duties of the job
To be considered for this role, we are looking for:
• Experience of developing and maintaining databases or spreadsheets
• Understanding of financial processes – obtaining quotes raising purchase orders etc
• Experience of providing administrative and coordination support within a multi-project delivery / complex operational environment.
• Strong communication and interpersonal skills with an ability to communicate confidently and deal effectively with individuals at all levels.
• Ability to work flexibly in an unpredictable environment and manage changing priorities effectively.
• Self-motivating with the ability to work unsupervised and make timely, robust, and independent decisions on issues for which they have responsibility.
• Ability to concentrate and provide excellent attention to details whilst switching between tasks, and subject to continuous interruptions.
• Comfortable with taking on new areas of work, learning new processes and systems, and committed to ongoing personal development.
Working for our organisation
The Digital, Information and Technology (DIT) directorate is an 80 strong team of digital, information, and technology professionals. Our digital teams adopt a user centric agile methodology and work in multi-disciplinary teams with analytics and insight to develop and maintain NICE’s suite of digital and technology services. The Coordinator role sits in the Strategy and Governance Team. This team provides programme, project, and portfolio management as well as governance, statistical reporting, and administrative support across all NICE Digital, Data and Technology (DDaT) activity.
Here at NICE we are passionate and proud of the work we do and the impact we make.
We can offer you a great place to work with good benefits, flexible working, and a supportive, friendly, and inclusive environment.
Benefits:
• We offer a range of benefits including the NHS pension scheme and staff discounts
• We provide a thorough induction programme
• Personal development is supported through extensive training and development opportunities
• We promote flexible working to help staff achieve a healthy work life balance
• We value equality and diversity and welcome applicants from all sections of the community
• We will interview all disabled applicants who meet the essential criteria in line with the NHS Guaranteed Interview Scheme
If you feel this is the type of environment, you will enjoy working in then please feel free to contact us for more information or apply now.
Detailed job description and main responsibilities
To be considered for this role, you should be able to demonstrate in your application, that you meet the essential person specification criteria in the job advert.
Please see job description attached for full list of responsibilities.
Interviews for this role will be held on the 19th July 2024 and will include competency based questions and also an Excel test.
Person specification
Education / Qualifications
Essential criteria
- Please outline your qualifications - Relevant degree, basic professional qualification, NVQ Level 6, or equivalent qualification (eg non-English qualification) or equivalent level of knowledge acquired through experience and further training/development.
Experience
Essential criteria
- Outline your experience of developing and maintaining databases or spreadsheets using Microsoft Excel and your level of knowledge in Excel.
Experience
Essential criteria
- Outline your experience of co-ordinating and providing secretariat for meetings, video conferences and other events, including booking rooms and facilities, preparing agendas and papers, minute taking, updating Risks, Actions, Issues and Decisions (RAID) logs, and ensuring timely distribution of papers. Creating and maintaining a forward plan of agenda activity and presentations.
Experience
Essential criteria
- Outline any experience you have in procurement activities e.g. obtaining quotes, raising purchase orders, receipting invoices etc.
Skills
Essential criteria
- Please demonstrate how you have shown excellent planning and organisational skills, and ability to adapt processes and approach to meet changing needs of the organisation and stakeholders where necessary.
Skills
Essential criteria
- Outline your ability to manage multiple tasks, activities and deadlines for different work streams and stakeholders; working flexibly in an unpredictable environment with changing priorities and business needs; as well as taking on new tasks and activities.
Skills
Essential criteria
- Outline your experience of developing and implementing processes and procedures to improve ways of working or meet business priorities.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Finn O'Neill
- Job title
- Operations Manager
- Email address
- [email protected]
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