Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 282-OD1246475
- Employer
- The Royal Marsden NHS Foundation Trust
- Employer type
- NHS
- Site
- The Royal Marsden Sutton
- Town
- Sutton
- Salary
- £31,081 - £33,665 per annum
- Salary period
- Yearly
- Closing
- 02/12/2024 23:59
Employer heading
Infection Prevention and Control Team Administrator
NHS AfC: Band 4
Job overview
We are seeking a motivated meticulous individual to carryout administrative duties for a small infection prevention team. The post holder will have exceptional skills and passion for organisation, time planning, documentation and tracing information. They will be adept a completing tasks in a timely manner. The post holder will be a fundamental member of the team.
Main duties of the job
The post holder will provide a wide range of administrative support for the Infection Prevention and Control (IPC) team. A high level of concentration and communication skills is required as well as the use of initiative in problem solving.
This post requires the deployment of efficient administrative, communication and interpersonal skills and good knowledge of IT including Word, Excel, and PowerPoint. The postholder will work closely with all members of staff to ensure that a high-quality service is delivered.
Regular exposure to detailed and sensitive information, the post holder should be able to manage the information shared within meetings, via telephone or written and discuss cases through regular supervision.
The post holder will be line managed by the Matron for Infection Prevention and Control. The post holder will be based at The Royal Marsden Hospital, Downs Road, Sutton but may be expected to travel independently to the Chelsea site on infrequent occasions.
Working for our organisation
The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Day-care Unit in Kingston Hospital.
At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.
At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.
Detailed job description and main responsibilities
For further information on this role, please see the attached detailed Job Description and Person Specification:
• Support the management of outbreaks and incidents with the organising of related meetings, distribute agendas to group members, manage attendance registers and minute taking. Transcribe minutes, agree with the chair of the meeting (Deputy Chief Nurse / Chief Nurse / Deputy Director of Infection Prevention), and circulate within timescales
• Under supervision enter data and information to infections and incidences to the United Kingdom Data Collection System (DCS). Supporting with access to the DCS system when requested from the Chief Nurse / Deputy Director of Infection Prevention and Control
• Update staff training records on the Trust’s system to ensure timely and accuracy of compliance training figures.
• Collate data for various infection prevention reporting including yearly and quarterly reports, MEG audit data reports and outbreaks and incidence. Data and information for other committee meetings members of the infection prevention team attend.
• Be able to use a range of computer applications in producing correspondence, training materials and reports.
• Organise / prioritise own time to complete tasks within specified timescales, and to work unsupervised as and when necessary.
• To help distribute infection prevention, standards, policies, and resources electronically and by post.
• To assist when required and with guidance with audits including maintaining databases and producing audits in a presentable format.
Person specification
Education
Essential criteria
- GCSE Math’s and English Grade A - C or equivalent
Desirable criteria
- European Computer Driving Licence (ECDL)
Experience
Essential criteria
- Administrative / clerical experience
- Experience of working with the public
- Experience of working independently and as part of a team within a busy office environment.
Desirable criteria
- Experience of working in a health care setting
Knowledge
Essential criteria
- Competent knowledge of IT systems and software programs such as Outlook, Word, Excel, andPowerPoint
- Demonstrable experience in ability to communicatewith multi-disciplinary professionals and staff incorporating diplomacy and absolute discretion.
Skills
Essential criteria
- Excellent computer skills
- Skilled in use of Microsoft Office packages
- Ability to develop and maintain office systems e.g., filing
- Ability to resolve queries effectively.
- Excellent communication and interpersonal skills
- Excellent organizational skills
- Problem solving skills and ability to respond to sudden unexpected demands.
- Excellent time management skills with the ability to reprioritize
- To be familiar with and competent in handling data including the facilitation of performance reporting
- Ability to work to deadlines.
- Numerate
- Skilled minute taker
- Ability to work in an environment where there will be frequent exposure to distressing or emotional circumstances relating to the nature of the role
Personal Qualities
Essential criteria
- Efficient worker
- Ability to work on own initiative
- Team player
- Positive attitude
- Able to travel independently to RMH Sites, including Community Services
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- R.Padbury
- Job title
- Matron IPC
- Email address
- [email protected]
If you have problems applying, contact
- Address
-
Recruitment Support Team
- Telephone
- 01629 690825
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