Job summary
- Main area
- Bank
- Grade
- 4
- Contract
- Bank Ad Hoc
- Hours
- Part time
- Other
- Job ref
- 394-Support Officer-189
- Employer
- The Hillingdon Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- The Hillingdon Hospital
- Town
- Uxbridge
- Salary
- £17.35 - £26 £17.35 - £26 Holiday Pay is added to Basic Pay inc WTD
- Salary period
- Hourly
- Closing
- 02/08/2024 23:59
Employer heading
Bank B4 Project Support Officer
4
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The Trust only accepts applications made through this site, please register when you click APPLY at the end of this advertisement. The Trust is able to offer hospital accommodation, pension scheme, on-site nursery (through third party provider), together with salary sacrifice schemes (including child care vouchers, ride to work) and a range of national and local staff discounts (subject to availability).
HSJ Best Places to Work 2015 Top 100
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Job overview
This role provides project administrative secretarial and organisational support to the Strategy & Planning team to ensure the timely, effective and efficiency management of the team workload. This role requires good organisational and time management skills using an adaptable and flexible approach. Effective communication and interpersonal skills will be necessary to ensure the team and Trust colleagues can work fluidly and effectively together to meet a wide range of deadlines. The Strategy & Planning Team provides support to all divisions of The Hillingdon Hospitals NHS Foundation Trust (THHFT) in delivering Business Planning function, GIRFT programme and other agreed strategic programmes of works.
Main duties of the job
· Providing all aspects of day to day administrative support for the Strategy & Planning team, escalating risks and issues in a timely and proactive manner
· Support with planning for all Strategy & Planning Office functions, and adjusting planned activities as required as a result of changes and circumstances.
· Support the team and with diary management, report compilation and tracking of milestones to ensure deadlines are met in a timely manner.
· Contributing to additional identified projects as required in line with the THHFT Strategy & Planning remit and across the team portfolio.
· Support the coordination and management of diaries and time commitments between colleagues and external partners, liaising effectively and appropriately with Executive colleagues and external senior managers.
Working for our organisation
The Hillingdon Hospitals NHS Foundation Trust provides acute and specialist services from two sites to a local population of 350,000. Our services include; accident and emergency services, inpatient care, day surgery, outpatient clinics and maternity services. Hillingdon is situated in North West London close to Heathrow airport and is the second largest London borough.
Our vision is to be the best general hospital in the country. We are clear that our Vision can only be achieved by our staff, our most valuable asset. We are committed to making improvements for both our patients and our staff which we will deliver through living our core values: Communication, Attitude, Responsibility, Equity and Safety - cares. More information about our Vision and values and how we build theses into our recruitment process can be found at THH website.
We value our staff and wherever possible we offer flexible hours, a full range of benefits, on-site nursery facilities and restaurant as well as a wide range of training and career development opportunities. We are proud to say that our staff survey results show that our staff look forward to coming to work here.
Detailed job description and main responsibilities
Working to the Transformation Strategy and Business Planning Lead, the Administration Project Support Officer is responsible for the daily administrative support to a range of projects and programmes, including, assisting with the management of all Business Cases (BC) through the trust’s BC cycle, maintaining the BC Tracker and supporting the monthly meetings including diary management, agendas, ensuring that action logs are maintained throughout the BC lifecycle.
· Manage and co-ordinate complex requests and unplanned commitments in an effective and organised manner.
· Support the team to meet planned and unplanned external deadlines by acting in a coordinating role.
· Support the planning and governance delivery of Trust-wide Business Planning, providing administration support planned activities as required.
· Able to manage own workload independently, prioritising workload and activity, resolving conflicting appointments and schedules, using initiative or escalating where appropriate.
Person specification
Education and Qualifications
Essential criteria
- Minimum GCSE Maths and English equivalent
Desirable criteria
- Administrative, project management qualification
Knowledge and experience
Essential criteria
- Proven ability of working in an administrative role
- Experience of working in a healthcare setting
- Experience of Board level meeting administration
Desirable criteria
- Previous experience of diary management and co-ordination of documentation and processes
Skills and abilities
Essential criteria
- Significant knowledge and skills in Microsoft Office suite of tools, MS Teams functions and proficient keyboard skills
- Effective verbal and written communication skills with a range of colleagues and stakeholders
- Strong workload prioritisation and organisation skills; effective management of competing priorities
- Ability to work under pressure to meet deadlines across multiple projects
Desirable criteria
- Use of initiative and able to work unsupervised
- Proactive approach to problem solving
- Ability to escalate concerns and issues in a timely manner
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- TSB Recruitment
- Job title
- TSB Recruitment team
- Email address
- [email protected]
- Telephone number
- 01895279874
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