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Job summary

Main area
Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
311-B397-24-A
Employer
Pennine Care NHS Foundation Trust
Employer type
NHS
Site
Fairfield Hospital
Town
Bury
Salary
£25,147 - £27,596 per annum, pro rata
Salary period
Yearly
Closing
30/07/2024 23:59

Employer heading

Pennine Care NHS Foundation Trust logo

Medical Secretary

NHS AfC: Band 4

About the Trust

We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.

Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our #PennineCarePeople and do everything we can to make sure we’re a great place to work.

Our ambition is to maximise people’s potential and we aim to promote an inclusive environment and improve the diversity of our workforce so our people truly represent the communities we serve.  

All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post.  We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.

If you come and work for us we will offer a range of benefits and opportunities, including:

  1. Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
  2. Flexible working opportunities to support your work/life balance
  3. Access to Continued Professional Development
  4. Involvement in improvement and research activities
  5. Health and Wellbeing activities and access to an excellent staff wellbeing service
  6. Access to staff discounts across retail, leisure and travel

If you are Kind, Fair, Ingenious and Determined then we want you to come and join our #PennineCarePeople

https://www.penninecare.nhs.uk/values

Job overview

To provide a comprehensive administrative/secretarial service to the Consultant Psychiatrist and supporting medical team. 

It is essential that the post-holder should exercise initiative commensurate with the role of a Medical Secretary.

The post-holder will be flexible and use their own initiative to organise their workload, dependent upon the priorities and requirements at that time.  Sensitivity to people with mental health needs is essential within this role.

As this role involves working across a clinical team with a need to have direct contact, it is unsuitable for agile working and must be conducted at the designated base.

Main duties of the job

Provision of full secretarial service to Consultant and supporting medical team which includes typing letters, psychiatric reports, non-clinical typing and recording minutes of meetings.

To carry out general administrative duties for the Consultant and his/her supporting medical team to include information gathering and circulating correspondence.

To deal with telephone enquiries (often from patients who are distressed) and give advice wherever possible, in a diplomatic and sensitive way, following these through with the appropriate member of staff, in a responsible and tactful manner.

Able to work unsupervised and manage own workload, exercising the highest standard of confidentiality using independent judgement and initiative, based on acquired knowledge and experience, demonstrating influence and composure when working under pressure and to strict deadlines

Working for our organisation

We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.

Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our #PennineCarePeople and do everything we can to make sure we’re a great place to work.

All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.

Detailed job description and main responsibilities

Please see attached Job Description for a detailed list of the main duties of the post.  

The Person Specification provides the essential attributes that the post-holder should possess in order to be able to fulfil this role.

Person specification

Education/Qualifications

Essential criteria
  • Good level of general education including GCSE English or equivalent qualification

Experience

Essential criteria
  • Competence in using information technology including Word, Excel, PowerPoint and Email

Experience

Essential criteria
  • Good interpersonal skills with evidence of liaising effectively with a range of agencies

Experience

Essential criteria
  • Evidence of providing a competent admin/PA service to a senior manager/clinician

Knowledge

Essential criteria
  • Good knowledge of a range of administrative procedures

Skills

Essential criteria
  • Self-motivated and able to act on own initiative but recognise when additional advice is required

Skills

Essential criteria
  • Capable of prioritising and organising own workload, achieving objectives within agreed timescales and able to work under pressure

Employer certification / accreditation badges

Veteran AwareNo smoking policyDisability confident employerNorth West BAME

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
JoAnne Howcroft
Job title
Business Manager
Email address
[email protected]
Telephone number
07912 454523
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