Job overview

Fleet Support Administrator – North West Ambulance Service NHS Trust – Haydock.

The Fleet Support Team within the North West Ambulance Service NHS Trust plays an essential role in supporting our front-line clinicians in the management and administration of logistic support functions, assisting to maintain the availability of the Trust’s vehicle fleet.

The Fleet Support Administrator’s role, along with other team members, involves the operation of the Haydock Regional Logistic Centre Reception Office and actioning of tasks within a variety of work streams including:

·         Management and processing of the Trust’s leases cars.

·         Insurance management and the processing of the Trust’s road traffic accidents including accident repair.

·         Management of vehicle consumables cards and oversight of expenditure.

·         Fuel management, oversight of bulk fuel locations, coordination of fuel cards and EV charge points.

·         Management and processing of all vehicle fines.

·         Management of all supporting vehicle documentation.

·         Daily management of each database and management information system.

As well as being a key member of the team, you will be responsible for your continued personal development including staff training and completion of courses as required.

You will also attend meetings and oversee the recording of data, minutes and provide information to support dashboards.

Main duties of the job

• Good communication skills both written and verbal, liaison with internal and external stakeholders, attention to detail is vital for this role, along with experience of working to tight deadlines.
• Effective team cohesion, ability to prioritise tasks within work stream balanced with supporting team members with their outputs as required.
• Ability to follow established processes, advise on Trust policies and utilise standard operating procedures.
• Experience of working with computer systems to include Microsoft Office and use of IT packages, web-based systems, and computerised systems in the management of the vehicle fleet.
• Ability to effectively operate all aspects of the RLC Haydock Reception Office environment including utilisation and reordering of resources.
• Attend regular meetings both internally within the Trust and externally with third party service providers.    
• Able to work confidently and efficiently with minimum supervision.

Working for our organisation

North West Ambulance Service NHS Trust provides 24 hour, 365 days a year accident and emergency services to those in need of emergency medical treatment and transport.

Our highly skilled staff provide life-saving care to patients in the community and take people to hospital or a place of care if needed.
We also provide non-emergency patient transport services for those patients who require non-emergency transport to and from hospital and who are unable to travel unaided because of their medical condition or clinical need.

Alongside the other emergency services, we also work to ensure the safety of the public and treatment of patients in the event of a major incident.

We also deliver the NHS 111 service in the North West. NHS 111 replaced NHS Direct in 2013. This service was introduced to make it easier for people to access local NHS healthcare services in England. It provides non-emergency medical help fast, and is available 24 hours a day, 365 days a year.

Any offer of employment may be withdrawn if you knowingly withhold information, provide false or misleading information.

Should you be successful at interview stage successful candidates will receive a conditional offer of employment, this will be subject to the NHS Employment Checks Standards.

Right to work - You will be required to provide a valid right to work in the UK document. North West Ambulance Service NHS Trust are currently able to provide sponsorship for roles that identified under the Health and Care visa, further information on this can be found here Health and Care Worker visa: Your job - GOV.UK (www.gov.uk)

Reference checks - This will cover a minimum of a three year period and will include a request for the number of days and occasions of sickness absence covering a minimum two year period. In line with equality legislation, the earliest point at which we will ask health related questions is when an offer of employment has been made. Absences related to disability may be excluded from these considerations; consideration would be given as to what would be a reasonable attendance level, based on the information available. Absences related to pregnancy, maternity and/or gender reassignment will be excluded from these considerations. Detailed information on the NHS Employment Checks Standards is available on the NHS Employers website; search ‘employment checks’.

DBS Checks - If the post is subject to DBS disclosure, a charge will be made for this disclosure.

Occupational Health - You will require satisfactory medical clearance.

Whilst not a condition of employment, all staff are encouraged to be vaccinated against COVID-19 as this remains the best lined of defence against COVID-19.

From 1^st September 2018, Section 2 of the Agenda for Change Terms and Conditions will automatically apply to the calculation of unsocial hours  for all appointments that commence in post from this date (except secondments).

If you do not have regular access to your email please contact a member of the HR Hub Team on 03451122018.