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Job overview

The Emergency Department at Salford Royal Hospital are looking for an enthusiastic individual to carry out secretarial duties and rota coordination.

This is a great opportunity to become part of a fantastic team. It is a busy but rewarding department to work in that puts a great emphasis on teamwork, personal development and achieving departmental targets.

In this role you will be working closely with Senior management to provide effective, confident and efficient secretarial duties and clinical rota coordination. 

You will need excellent communication and organisational skills, good attention to detail along with the ability to build relationships.

As an A&E Medical Secretary / Rota Coordinator you will be working closely with Senior management to provide effective, confident and efficient administration service. You will need excellent communication and organisational skills, along with the ability to build relationships.

To be the first point of contact for telephone, emails and face to face enquiries.

To provide diary and email  management, arrange appointments, meetings/events and interviews.

To prepare agendas, book rooms and take minutes.

To order and maintain equipment/ stationary stocks.

To maintain internal filing and systems to effectively manage workloads.

To ensure that the clinical rota is always up to date and that any amendments are recorded in a timely manner.

Main duties of the job

• Liaising with clinicians and senior service team to accurately coordinate the clinical rota.
• Alerting the appropriate consultant promptly to referrals, x-rays and other diagnostic results arriving in the department. Where possible, identifying issues that require the urgent attention of the Consultant and his/her team.
• Meeting and greeting external visitors to the department, i.e., Pharmaceutical Representatives, visiting consultants, external auditors etc.
• Building good relationships with the rotational Junior Dr’s.
• Assisting in the delivery of departmental inductions for Clinicians.
• To be the first point of contact for telephone, emails and a range of face to face enquiries.
• Answer a range of enquiries from external agencies eg; GP’s, Police, etc.

Working for our organisation

The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.

As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we’re always looking for people who demonstrate our three core values - care, appreciate and inspire – to join our team.

In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.

We are currently in process of updating our values. For the latest information around our values and behaviours, please visit our careers website https://careers.northerncarealliance.nhs.uk