Job summary
- Main area
- Administration
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- Office Coordinator
- Employer
- Northern Healthcare
- Employer type
- NHS
- Town
- eccles
- Salary
- £23,000 - £28,000 per annum
- Salary period
- Yearly
- Closing
- 06/08/2024 11:00
Employer heading
Office Coordinator - Eccles
Job overview
A little bit about Northern Healthcare
Northern Health Care provides mental health recovery services across many regions within the UK. Our services consist of support living and community outreach services which provide our residents and service users with access to 24-hour support from experienced clinical and support staff.
Our services consist of support living and community outreach services which provide our residents and service users with access to 24 hour support from experienced clinical and support staff.
We are currently looking for an Office Coordinator. The role of Office Coordinator oversees office communications and supports essential operations. They manage emails, phone calls, mail, and coordinate meetings, ensuring efficient workflow and effective communication within the office environment.
Main duties of the job
Who we are looking for;
- Knowledge of office policies and procedures
- Experience with office management tools (MS Office software, in particular)
- Excellent organiSational and time-management skills
- Ability to work without direct supervision and develop own skills
- Experience maintaining and improving management systems
- Experience liaising with clients
Working for our organisation
Working Hours
The role is a full-time position working 37.5 hours per week working flexibly.
In return you’ll receive
- £23-28k
- Company pension scheme and contribution
- Flexible working week
- Induction and buddy programme
- Career development and on the job learning opportunities
- Healthcare cover including dental, optical, prescriptions and physiotherapy
- 25 days annual leave plus statutory bank holidays
- Access to discounted products and services
- Enhanced disclosure barring scheme (DBS) check cost covered
- Option to train towards NVQ in Health and Social Care
- Free car parking
- Employee Assistant Programme
- Ongoing employee recognition scheme and employee awards
- Refer to a friend scheme
DBS Disclosure
Northern Healthcare follows safer recruitment when recruiting staff for all roles within the company and It is important that all applicants are aware of individual responsibilities when working with vulnerable adults, whilst promoting the safeguarding of our service users.
Detailed job description and main responsibilities
· Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, business-like professional appearance
· Answer the main office phone in a pleasant, helpful and professional manner, directing all incoming calls to the appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to the recipient in a timely manner
· Ensuring all meetings are catered for, such as beverages and food, if required
· Assist departments with ad-hoc administration support where necessary
· Act as the main office contact and ensuring stationery orders, kitchen essentials and maintenance of the Central Support Office standards is maintained
• Authorising timesheets for agency shifts using online rota / liaising with Service Manag-ers (AJ)
• Ensuring visitor & staff sign/in out sheets are utilised consistently
• Managing Health & Safety requirements for the Central Support Office
• Maintaining procedures/administrative systems
• Distributing incoming post and managing outgoing post where required
• To assist in coordinating staff events
• Ensuring staff notice board is kept up to date with relevant Governance information
Person specification
Experience, knowledge and skills
Essential criteria
- 1 year administration experience especially with accounts and/or cash handling and rota/diary management
- Evidence of working within a customer-centred environment
- Computer literate - knowledge of Windows Office software applications including Sharepoint, Excel and Word
Desirable criteria
- Meet any desirable criteria
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Recruitment Department
- Job title
- Recruitment Department
- Email address
- [email protected]
- Telephone number
- 01619747210
List jobs with Northern Healthcare in Administrative Services or all sectors