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Detailed job description and main responsibilities

KEY DUTIES

• To secure for customers the purchase of supplies, which represent best value for money in the context of price and quality, which should be consistent with need as and when required.
• Process purchase orders via non-catalogue route on purchase order system
• Manage supplier catalogues on purchase order system
• The post holder will be required to adopt a flexible approach towards any supplies activities undertaken.
• To be aware of the markets in the post holders commodity area so as to secure the best value for money in a dynamic supply situation and to provide customers with appropriate advice and guidance.
• Effect the purchase utilising as appropriate purchasing arrangements/contracts provided by Purchasing Organisations including, NHS Supply Chain, Crown Commercial Service, Health Trust Europe and NHS SBS CPS as part of the procurement service they provide to the Trust.
• Ensure that all relevant details are included on the requisition for the production of a purchase order.
• Deliver cost-efficient benefits in line with departmental objectives and report these savings weekly to the Buyer Team Leader/Senior Buyer.
• Responsible for the implementation of Trust Policies which have relevance to duties and in particular Health and Safety.
• Understand appropriate legislation and guidance in terms of Corporate Governance and Standing Financial Instructions.
• Deal with any questions or queries which result from purchasing activity and respond with appropriate advice and guidance.
• The post holder will be responsible for any returns and repairs within commodity area.
• Assist with the production of specifications, information or estimates required by NHS Supply Chain, Crown Commercial Service, Health Trust Europe and NHS SBS CPS to assist them in the provision of procurement service to the Trust.
• Purchase items in consultation with appropriate staff in so far as are relevant to commodity area.
• Post holder should have a working knowledge of different supply routes to ensure best value for money e.g. distributors such as NHS Supply Chain versus direct supply
• Contribute to the maintenance of supplier catalogues and be aware of directories and other sources of information which will assist procurement.
• Interview representatives and consult sales literature in order to maintain a knowledge of products and markets.
• Assist in rationalisation and variety reduction exercises as and when required.
• Provide appropriate cover for sickness and holiday absence to other members of the purchasing team.
• Attend meetings relevant to duties and responsibilities.
• Assist in research projects and in the provision of purchasing information to colleagues and customers.
• Responsible for the implementation of Trust policies which have relevance to duties and in particular Health and Safety.
• Liaise with colleagues in the Accounts Payable Service, end users and suppliers to resolve price disputes and discrepancies that may arise relating to Supplier Invoices received.
• Assist the Senior Buyer in any quotation exercises/projects valued at between £10,000 and   £50,000.
• To be responsible for any other relevant duties assigned by the Head of Purchasing & Supply or their Deputy. 

CLINICAL & PROFESSIONAL RESPONSIBILITIES

• CIPS level 1/2 or evidence of willingness to work towards.

ADMINISTRATIVE RESPONSIBILITIES

• The post holder will be involved with the continued upkeep of the departmental contract, quotation and waiver register.
• Assist with the continued upkeep of the procedures register
• Assist with the continued upkeep of the new supplier register

TEACHING & TRAINING RESPONSBILITIES

• Participate in Training and Education initiatives to assist with personal development. Training may also involve providing to assist with using purchasing system or good practice around procurement. This will be on an ad hoc basis

FINANCIAL RESPONSIBILITY

• Ensure adherence to Trust SFIs
• Clear understanding of financial governance processes

RESEARCH & AUDIT

• Maintain knowledge of supply routes