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Job summary

Main area
Administration
Grade
Band 4
Contract
Permanent
Hours
Part time - 27 hours per week (late finish will be required to support late rota)
Job ref
287-ASUR-25-25
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Aintree Hospital
Town
Liverpool
Salary
£26,530 - £29,114 per annum
Salary period
Yearly
Closing
21/04/2025 23:59

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Medical Secretary-Vascular

Band 4

Job overview

LiVES Vascular Service is looking to appoint a Medical Secretary to provide a comprehensive service with the minimum of supervision.   Organise your workload and co-ordinate activities with other Medical Secretaries to ensure that an efficient service is provided. It is essential that you should exercise initiative commensurate with the role and it is vital that confidentiality is maintained at all times.

The successful applicant will be able to organise their own workload and co-ordinate workload activities with other Medical Secretaries in the team. The successful candidates will be of a pleasant disposition, have excellent interpersonal skills and a friendly telephone manner.

Applicants will be proficient in the use of audio-typing and word-processing packages and qualified to at least RSA Level 3/OCR typing/word-processing or equivalent. Knowledge of medical terminology is essential. Possession of the AMSPAR certificate is desirable.

There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work to your own initiative.

**Please note this vacancy may close early once sufficient applications have been received**

Main duties of the job

To provide a comprehensive service to the consultants and speciality teams, with the minimum of supervision. Organise your own workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided. It is essential that you show initiative commensurate with the role and it is vital that confidentiality should be maintained at all times. Ensure cross cover working where possible. 

Working for our organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. 

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

 For roles at Liverpool Women’s, visit their careers page.

Detailed job description and main responsibilities

To provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians.

To manage and maintain 18 week pathways including tertiary referrals to external trusts, and ensure these are accurately recorded on PAS system.

Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.

Support consultants in non-clinical activities role by preparing presentation documents, using relevant packages and arranging meetings, set agenda, circulate agenda/supporting papers as appropriate and take minutes at meetings.

Ensure appropriate personnel are informed of consultant annual leave/study leave. Keep consultants informed of junior doctor leave, as it could have an effect on the service.

Organise and maintain consultant’s admissions. Cancel and add patients to the waiting list, as appropriate, lists are updated, and patients contacted.

Liaise with anaesthetic department and ward. Complete and amend theatre lists appropriately.  Book Critical Care beds and admissions from home.

Type dictation from audio transcription of clinical correspondence and documentation.  Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly.

Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not. Allocate and check the work of other staff.

Person specification

Qualifications

Essential criteria
  • Educated to GCSE level/O Level/equivalent or higher
  • RSA/OCR/Word Processing Level III
  • RSA/OCR Audio typing skills
  • Secretarial qualification or equivalent
  • Knowledge of medical terminology
Desirable criteria
  • ECDL or equivalent
  • Shorthand

Experience

Essential criteria
  • Excellent I.T. skills with knowledge and experience of all Microsoft office packages
  • Demonstrable experience working in an NHS office environment as a medical secretarial

Skills

Essential criteria
  • Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
  • Excellent organisational skills
  • Excellent I.T. skills with knowledge and experience of all Microsoft office packages
  • Ability to organise workload effectively and prioritise to meet deadlines
  • Time management skills
  • Excellent interpersonal and influencing skills
  • Ability to work individually or as part of a team
  • Legible handwriting
  • Experience or supervising and motivating a team
Desirable criteria
  • Knowledge of internal PAS system
  • Understanding of Trust internal policies as appropriate

Qualities/Attributes

Essential criteria
  • Capability to adapt to most situations
  • Eager to learn
  • Ability to maintain control of stressful/sensitive situations

Other Requirements

Essential criteria
  • Comply with Trust policies and procedures
  • Ability to show understanding and appreciation of the need to maintain confidentiality in all matters – Data Protection Act
  • Ability and willingness to undergo further training in accordance with the needs of the post

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident committedStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Cara Kearns
Job title
Service Manager
Email address
[email protected]
Telephone number
0151 529 5523
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