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Crynodeb o'r swydd

Prif leoliad
Cardiology
Gradd
NHS AfC: Band 3
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos (Monday - Friday 08.30 - 16.30 and 09.00-17.00)
Cyfeirnod y swydd
287-AMED-160-24
Cyflogwr
Liverpool University Hospitals NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Aintree
Tref
Liverpool
Cyflog
£22,816 - £24,336 Per Annum
Cyfnod cyflog
Yn flynyddol
Yn cau
31/07/2024 23:59

Teitl cyflogwr

Liverpool University Hospitals NHS Foundation Trust logo

Band 3 Support Secretary

NHS AfC: Band 3

Trosolwg o'r swydd

An exciting opportunity has arisen to join and support the administrative team within the Cardiology department based in Aintree, Liverpool University Hospital NHS Foundation Trust.

You will be joining a welcoming and friendly team, helping to provide an effective secretarial service.

It is expected that all applicants will have previous experience of working in the NHS within a secretarial role and possess an understanding and knowledge of medical terminology and possess audio typing skills.

The successful candidate must be able to undertake all administrative duties be well organised, plan own workload and work on own initiative working to strict guidelines, both individually and as part of the wider team.

You will be expected to be a team player and cover for your colleagues during absences. 

**Please note this vacancy will close once sufficient applications have been received**

Prif ddyletswyddau'r swydd

Main duties of the job include:

Typing dictation from audio transcription of clinical correspondence and documentation 

Quality check documentation completed in clinical administration support 

Ensure appropriate follow up arrangements/investigations are in place. Liaise with personal medical secretary of specialty accordingly

Complete any tertiary referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is promptly reviewed. Check that follow up appointments are arranged in conjunction with patient pathway

Answer the telephone in a promptly and politely, telephoning patients where appropriate using tact, discretion and empathy in all situations

Accurate use of patient information using the PAS 

Ensure all letters and discharge summaries are copied to the appropriate professionals including patients 

Gweithio i'n sefydliad

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf

Follow us on Social Media:

Facebook – Liverpool University Hospitals Careers

Instagram - @LUHFTcareers

Twitter - @LUHFTcareers

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

A more extensive list of duties can be found in the job description. 

Key responsibilities
1. Type dictation from audio transcription of clinical correspondence and
documentation.
2. Quality check documentation completed in clinical administration support.
3. Ensure appropriate follow up arrangements/investigations are in place. Liaise
with personal medical secretary of speciality accordingly.
4. Complete any tertiary referrals to external Trusts and ensure these are
completed on the PAS system. Keep track of referrals to ensure patient is
promptly reviewed. Check that follow up appointments are arranged in
conjunction with patient pathway.
5. Mentor, train and supervise relevant junior staff as required.
6. Deal appropriately with concerns from staff in line with Trust policy.
7. To answer the telephone promptly and politely, telephoning patients where appropriate using tact, discretion and empathy in all situations.
8. Accurate use of patient information using the Patient administration System (PAS), including registration screen, checking patient details are correct,
tracking of case-notes.
9. Ensure all letters and discharge summaries are copied to the appropriate
professionals, including patients.
10. Ensure efficient audit processes in place concerning correspondence to
ensure quality levels maintained and rectify accordingly.
11. Obtain information as requested by line manager.
12. Attend appropriate training, meetings and education sessions when required
13. Work with managers to review working practices, ways of working and find solutions to problems
14. Work with managers to improve quality and range of services, with resources being managed according to agreed policies and procedures.
15. Ensure all mandatory training is up to date and report accordingly.
16. Record and input data onto databases and systems as appropriate
17. Be able to work as part of a team, promote effective flows in the department to cover leave to ensure the office runs smoothly.
28. General office duties, including incoming and outgoing mail, e-mail, fax,
photocopying. Participate in housekeeping of office environment.
* Any other duties required by line manager

Manyleb y person

NHS Experience

Meini prawf hanfodol
  • Audio Typing
Meini prawf dymunol
  • 12 Months Secretarial Experience

Qualifications

Meini prawf hanfodol
  • Educated to GCSE/O Level standard/equivalent
  • RSA/OCR Level II or equivalent
  • Word Processing/Audio typing Skills
  • Knowledge of medical terminology and secretarial procedures

Experience

Meini prawf hanfodol
  • Excellent I.T. skills with knowledge and experience of all Microsoft office packages
  • Experience working in an NHS office environment

Skills

Meini prawf hanfodol
  • Excellent communication skills
  • Able to use own initiative and respond to new challenges
  • Self motivated and able to work with limited supervision
  • Manage/prioritise own workload
  • Ability to accurately maintain computerise and manual filing/documentation system
  • Ability to work as part of a team
  • Ability to manage difficult/sensitive situations
  • Ability and willingness to undertake further training as required
Meini prawf dymunol
  • Knowledge of internal PAS system
  • Ability to supervise and motivate a team
  • Time management skills
  • Excellent interpersonal and influencing skills
  • Understanding of Trust internal policies as appropriate

qualities

Meini prawf hanfodol
  • Able to adopt flexible approach when required
  • Ability to build and maintain good working relationships

Other requirements

Meini prawf hanfodol
  • Understanding of confidential nature of role and awareness of Data Protection Act

Bathodynnau ardystio / achredu cyflogwyr

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident committedStep into health

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
christine napier
Teitl y swydd
Clinical Office Manager
Cyfeiriad ebost
[email protected]
Rhif ffôn
0151 529 2717
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg