Job summary
- Main area
- Administrative Services
- Grade
- Band 2
- Contract
- Fixed term: 12 months (Service is 8am to 8pm 7 days per week including all Bank Holidays)
- Hours
- Part time - 15.5 hours per week (8am-8pm 7 days a week including all bank holidays)
- Job ref
- 350-CC7131198
- Employer
- Mersey Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Walk in Centres
- Town
- Liverpool
- Salary
- £24,169 Per Annum Pro Rata
- Salary period
- Yearly
- Closing
- 27/04/2025 23:59
Employer heading
Receptionist
Band 2
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Mersey Care NHS Foundation Trust celebrates diversity and promotes equal opportunities; we are committed to challenging and eliminating racism and other forms of discrimination and advancing and promoting equality of opportunity in the provision of services and creating an inclusive environment for all employees. We believe that everyone has the right to be treated with dignity and respect.
We take positive action to support disadvantaged groups and also particularly encourage applications from ethnic minorities, disabled and LGBTQIA+ people that are under-represented in our workforce. Furthermore we welcome applications from reservists and ex-armed forces personnel as we recognise the benefits of the values, skills, training and experience that they bring to their work with us. We encourage all applicants to share their equality information with us.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Job overview
A part-time position has arisen for a motivated and enthusiastic person to work for the Walk in Centre team. They will be customer focused and provide a comprehensive service. Communication and organisational skills are essential.
They must have excellent inter personal skills, and be able to organise and prioritise their work schedule. They must be able to work on their own initiative, with excellent telephone manner and respectful confidentiality. Previous experience is desirable . They must also be willing to work across all sites as required.
You will be required to cover sickness and absence. The service is open daily 8am to 8pm including Bank Holidays (including Xmas Day), and weekends, and shifts are allocated according to service needs.
Main duties of the job
The post holder will provide reception and administrative duties to ensure the smooth day to day running of the work environment. Work with colleagues in establishing and maintaining administrative procedures to promote patient satisfaction, respecting the confidential nature of information relating to the Trust, its staff and patients. To participate in training and development programmes both internal and externally. Ensure the delivery of the quality strategy within the designated area incorporating establishment of systems and processes.
Working for our organisation
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
Detailed job description and main responsibilities
Receive and direct patients and visitors on arrival at the centre, providing reception services for patients, staff, public, internal and external customers and organisations ensuring sensitivity when dealing with distressing situations. Answering telephone calls using the switchboard system receive and process incoming and outgoing telephones calls, taking messages and responding appropriately to maintain effective communication channels. Sorting and distribution of mail to all departments. Manage and maintain stock levels and ordering supplies. Accurately record new and follow up attendances on the electronic appointment system, updating and revising information where necessary. Assisting with the collection of data and statistics to produce standardised computer generated reports and/or statistical information for managers as and when required. Maintain filing systems and other records as required ensuring they are up to date and accurate and implement changes to systems and procedures as directed. To participate in meetings as required. To ensure a professional approach to work maintaining confidentiality throughout. Generally monitor security within the building. Ensuring reception and waiting areas are kept clean, tidy and safe. Report and record sickness, absences and any incidents or accidents in accordance with Trust Policy. Staff may be required to work from other bases within the organisation.
Person specification
Values
Essential criteria
- Continuous Improvement
- Accountability
- Respectfulness
- Enthusiasm
- Support
- High professional standards
- Responsive to service users
- Engaging leadership style
- Strong customer service belief
- Transparency and honesty
- Discreet
- Change oriented
Skills
Essential criteria
- Effective communication and interpersonal skills
- Ability to work effectively within teams.
- Ability to work in a confidential and sensitive manner.
- Ability to plan, prioritise and schedule work
- Self-motivated.
- Able to work on own initiative.
- Able to work with attention to detail
Knowledge/Experience
Essential criteria
- Proven knowledge of word processing, spreadsheet and email software.
Qualifications
Essential criteria
- GCSE or NVQ2 or equivalent, or equivalent experience
- IT literate
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Andy Byrne
- Job title
- Office Manager
- Email address
- [email protected]
- Telephone number
- 0151 285 4820
List jobs with Mersey Care NHS Foundation Trust in Administrative Services or all sectors