Job summary
- Main area
- Administration and Clerical
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 12 months (NHSE Commissioning Review)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 160-7129133
- Employer
- The Walton Centre NHS Foundation Trust
- Employer type
- NHS
- Site
- The Walton Centre
- Town
- Liverpool
- Salary
- £26,530 - £29,114 per annum pro rata
- Salary period
- Yearly
- Closing
- 28/04/2025 23:59
Employer heading
Commissioning Review Administrator
NHS AfC: Band 4
Job overview
The post holder will provide a comprehensive secretarial and administrative support to the Commissioning Review Programme Manager. To work with the minimum of supervision in an organised, efficient, and effective manner. It is essential that the post holder uses initiative compatible to the role and it is vital that confidentiality is maintained at all times. This post demands a high level of responsibility within the remit of indirect patient care. Accurate record keeping and confidentiality are paramount to this position.
Main duties of the job
To ensure a comprehensive secretarial and administrative support maintaining quality standards including: supporting Board and committees with preparation of meeting documents, scheduling of meetings, and diary management.
Working for our organisation
The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.
With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.
Detailed job description and main responsibilities
To ensure a comprehensive secretarial and administrative support maintaining quality standards, this includes:
• Supporting Board Meetings, Workstream Meetings, workshops and other meetings where appropriate.
• To be responsible for taking and transcribing minutes of meetings and responsible for distribution of paperwork in a timely manner, organising a venue, refreshments and equipment as required.
• To circulate information/reports to the programme stakeholders to ensure efficient communication.
• To provide support in the collation and recording of HR and activity information
• To provide electronic diary management
• To arrange accommodation, travel as required.
• To ensure effective dealing with any incoming and outgoing mail.
• To deal with telephone enquiries providing an efficient telephone service to callers and act on these as appropriate.
• To provide administrative support for organising and Workshops sponsorship and communication with external and internal exhibitors and presenters including
Person specification
Qualifications
Essential criteria
- RSA III or equivalent
- Word processing skills
- Audio typing skills
- GCSE English and Maths or equivalent
Desirable criteria
- Previous experience as a secretary to a senior manager
- Shorthand skills
Knowledge & Experience
Essential criteria
- Self-motivated and able to work with limited supervision
- Able to use personal initiative when prioritising workloads
- Good IT skills
- Knowledge of e-mail systems
- Intermediate knowledge Microsoft Word and Excel packages
- Ability to adhere to the Data Protection Act
Desirable criteria
- Knowledge of hospital PAS system
Skills & Attributes
Essential criteria
- Effective written and oral communication skills
- Good organisational skills and an ability to manage own workload and prioritise work
- Ability to work as part of a team and independently
- Demonstrate good interpersonal skills and ability to communicate with others
- Flexible and adaptable approach
- Willingness to undertake further training as required.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Paul Buckley
- Job title
- Commissioning Review Programme Manager
- Email address
- [email protected]
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