Job summary
- Main area
- Executive Team
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- 37.5 hours per week (Full time - 37.5 hours per week)
- Job ref
- 160-6873029
- Employer
- The Walton Centre NHS Foundation Trust
- Employer type
- NHS
- Site
- Executive Office, The Walton Centre NHS FT, 2nd Floor, Main Hospital
- Town
- Liverpool
- Salary
- £29,970 - £36,483 per annum
- Salary period
- Yearly
- Closing
- 26/01/2025 23:59
- Interview date
- 05/02/2025
Employer heading
Personal Assistant to Executive Directors
NHS AfC: Band 5
Job overview
An opportunity has arisen within the executive office to support the corporate function and be part of a friendly office team. The successful candidate will be Personal Assistant to Executive Directors, so working at the most senior levels in the Trust.
Experience of working in an office environment is essential; you will be enthusiastic and motivated and work to a high standard of accuracy. You will be able to prioritise your workload effectively and have excellent written and verbal communication skills. You will prepare agendas and take minutes at Board committee level.
The Walton Centre has been rated as an Outstanding Trust by the CQC and routinely scores high on its staff survey results.
Main duties of the job
You will provide comprehensive secretarial support and administrative services to the Executive Directors. You will work with the minimum of supervision in an organised and efficient manner to maximise the effective use of your own time and that of the Director.
You will produce excellent minutes at Committees of the Board and other meetings as required.
You will be experienced in complex diary management and co-ordinate internal and external meetings and some corporate events.
You will use your initiative and be able to multitask, you will maintain confidentiality at all levels at all times.
Working for our organisation
The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.
With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.
Detailed job description and main responsibilities
Please see the job description and person specification document for detailed information about the job description for this vacancy.
Person specification
Qualifications
Essential criteria
- Minimum of RSA II Word processing and Audio Transcription (or equivalent)
- Degree or relevant experience
Desirable criteria
- RSA III
- ECDL qualifications
- Shorthand Qualification
Knowledge & Experience
Essential criteria
- Proven recent experience of working as a PA to a Director or equivalent senior manager
- Experience of servicing and taking minutes at formal committee and group meetings
- Producing reports/letters
- Strong minute taking skills
- Strong administrative and organisational skills
- Ability to meet deadlines
- Ability to prioritise workload
- Ability to effectively manage diaries
- Excellent interrogation skills, collation of data and re-presenting this through a variety of mediums
- Experience of maintaining core records such as annual leave and expenses
Desirable criteria
- Experience of working in the NHS in an administrative role
Skills & Attributes
Essential criteria
- Proficient in all Microsoft Office packages (Word, Excel, Access, PowerPoint, Teams).
- Ability to seek, analyse and evaluate information
- Have a well planned, organised and systematic approach to tasks
- Ability to work effectively and proactively as part of a team
- Ability to work closely with other departments which may include influencing and negotiating skills to achieve the desired outcome for the director
- Freedom to act when appropriate, using own initiative and judgement
- Able to demonstrate a high standard of English grammar and comprehension
- To work productively with the line manager
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Joanne Newton
- Job title
- Executive Office Team Leader
- Email address
- [email protected]
- Telephone number
- 0151 556 3481
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