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Job overview

To provide comprehensive secretarial support and administrative services to Matrons /Deputy Divisional Nurses and Divisional Nurses in Neurology & Rehab.

To work with the minimum of supervision in an organised, efficient manner in order to maximise the effective use of both their own time and that of managerial staff.    

It is essential that the post holder uses initiative compatible to the role and is able to multitask whilst maintaining confidentiality at all levels at all times.   

To produce excellent minutes from requested meetings.

Main duties of the job

•       To manage diaries effectively using the Outlook electronic system to co-ordinate internal and external meetings and some corporate events.  

•       To arrange travel and accommodation as required when staff attend meetings, conferences or courses.   

•       To deal with incoming queries/correspondence and telephone calls in a professional and sensitive manner; preparing any draft responses as necessary. Ensure messages and actions are prioritised and brought to the attention of the relevant senior nurse.

•       To produce reports and various correspondence via the digital dictation system/copy typing as required.   

•       To provide full administrative/secretarial support to relevant meetings, including Trust Daily safety Huddle.  Prepare and circulate agendas and supporting papers (this may require some research in order to collate information), adhering to the set deadlines.

•       To take minutes and produce action trackers from meetings; ensuring these are brought to the prompt attention of the relevant staff to enable follow up as necessary.  

•       To prepare presentations/reports through a variety of mediums such as PowerPoint, Excel or Word as required.   

•       To ensure meeting rooms are booked and appropriate equipment is available where necessary; order refreshments if required.   

Working for our organisation

The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.

With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.