Crynodeb o'r swydd
- Prif leoliad
- Support Secretary
- Gradd
- Band 3
- Contract
- Cyfnod Penodol: 12 mis (Monday 8.30 - 2.30. Tuesday 8.30-2.30. Wednesday 8.30 -2.00 fixed term 12 months)
- Oriau
- Rhan-amser - 17.5 awr yr wythnos (Mon-Wed)
- Cyfeirnod y swydd
- 350-CC6605868
- Cyflogwr
- Mersey Care NHS Foundation Trust
- Math o gyflogwr
- NHS
- Gwefan
- 164 Sandbrook Road. Ainsdale
- Tref
- Southport
- Cyflog
- £24,071 - £25,674 Per annum pro rata
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 22/09/2024 23:59
- Dyddiad y cyfweliad
- 01/10/2024
Teitl cyflogwr
Support Secretary
Band 3
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Trosolwg o'r swydd
An exciting opportunity has arisen at within the Pain Management Service for a highly motivated and enthusiastic part time Support Secretary to join our Administrative Team. This role will be supporting the clinicians and the medical team within Community Pain Service
The succesful candidate will be expected to provide a comprehensive and high quality secretarial/administrative support service undertaking a wide range of administrative tasks, including personal responsibility for a number of delegated tasks, of other secretarial support staff within the Service.
The postholder will be expected to work with a flexible approach maintaining confidentiality at all times when dealing with service users / staff information.
Prif ddyletswyddau'r swydd
- Attend weekly meetings, take notes prepare agenda’s and other papers as require. Typing of clinic letters.
- Sort and prioritise mail for the team dealing with all correspondence confidential
- Respond to all telephone, e-mail and general enquiries ensuring that appropriate messages are e-mailed or action is taken
- Liaise with colleagues at all levels both within the team and across other agencies and in other organisations.
- Ensure provision of secretarial support to the Service. The post holder will propose any necessary changes of local protocols necessary to aid service improvement.
- Maintain appropriate supplies for the team, being responsible for all necessary ordering of supplies/ equipment.
- Collate incoming invoices, keeping a record of invoices paid and process any invoice queries that may arise
- The post holder shall as necessary provide cover for and undertake duties of absent colleague
- The post holder shall follow all the policies and procedures of the organisation.
Gweithio i'n sefydliad
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
- Organise the diaries and commitments of managers, including scheduling of meetings, conferences.
- Attend weekly meetings, take notes prepare agenda’s and other papers as required
- Sort and prioritise mail for the team dealing with all correspondence
- Respond to all telephone, e-mail and general enquiries ensuring that appropriate messages are emailed or actioned.
- Liaise with colleagues at all levels both within the team and across other agencies and in other organisations.
- Ensure provision of secretarial support to the Service The post holder will propose any necessary changes of local protocols necessary to aid service improvement.
- Maintain appropriate supplies for the team, being responsible for all necessary ordering of supplies/ equipment.
- Collate incoming invoices, keeping a record of invoices paid and process any invoice queries that may arise
- The post holder shall as necessary provide cover for and undertake duties of absent colleague
- The post holder shall follow all the policies and procedures of the organisation.
Manyleb y person
Qualifications
Meini prawf hanfodol
- Educated to GCSE standard or equivalent or equivalent work based experience
- RSA 3 or equivalent of work based experience
- Computer Literate
- Knowledge and Experience of Microsoft Office
Meini prawf dymunol
- Medical Terminology
- Emis experience
Knowledge / Experience
Meini prawf hanfodol
- Experience of working in a busy team / service
- Ability to work to deadlines
- Medical Secretarial Experience
- Excellent communication skills with staff and service users alike
- Professional caring compassionate and empathetic attitude
- Experience of information systems
- Knowledge of Medical Terminology
- Flexible Working approach
Meini prawf dymunol
- Experience of Working in a Healthcare Setting
- Experience / Knowledge of EMIS System
Skills
Meini prawf hanfodol
- Excellent communication skills both verbally and non-verbally
- Excellent organisational skills
- Audio Typing skills
- Ability to maintain confidentiality
- Ability to demonstrate excellent customer service delivery
- Ability to organise own duties and prioritise tasks within agreed timescales
- Ability to undergo further training as necessary
- Ability to uphold Trust’s professional standards
Values
Meini prawf hanfodol
- Continuous Improvement
- Accountability
- Respectfulness
- Enthusiasm
- Support
- Responsive to service users
- Engaging leadership style
- Strong customer service belief
- Transparency and honesty
- Discreet
Bathodynnau ardystio / achredu cyflogwyr
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Carole Marshall
- Teitl y swydd
- Business Admin Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07773 944 994
- Gwybodaeth i gefnogi eich cais
Rhestr swyddi gyda Mersey Care NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector