Job summary
- Main area
- Administrative Support Mental Health & Learning Disabilities - St Helens
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday)
- Job ref
- 350-MHC6199000-A
- Employer
- Mersey Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Harry Blackman House
- Town
- St Helens
- Salary
- Dependent on Experience
- Closing
- 07/07/2024 23:59
- Interview date
- 19/07/2024
Employer heading
Medical Secretary
Band 4
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Job overview
An exciting opportunity has arisen for a Medical Secretary to join the administration team that supports Later Life & Memory Service (LLAMS) based at Harry Blackman House. St Helens The successful candidate will also be required, on an adhoc basis, to provide medical secretary support to Early Intervention in Psychosis (EIP) team, Recovery Team and Routine Recovery Team.
Main duties of the job
The successful candidate will be an integral member of the Later Life & Memory Service team based in Harry Blackman House and will work closely with our current medical secretary.
Duties will include:
- To provide flexible administrative and clerical cover to support the needs of the service
- To provide an efficient audio, copy typing and word processing service. Processing all in a timely, accurate and quality manner
- Take comprehensive minutes for Team meetings and clinical consultation, such as Multi Disciplinary Meetings (MDT's).
- Arrange internal and external meetings/visits, which may include the booking of venues and hotels.
- Liaise with external agencies including, secondary and tertiary care providers.
- Ensure team is appraised of Consultants annual/study leave
- Provide secretarial support to other teams on an adhoc basis.
In addition to the above you must:
- Be motivated
- Be flexible
- Be committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care.
- Have great communication and organisational skills;
- Possess a sound understanding of medical terminology
- Have excellent IT skills demonstrating the ability to use Microsoft Office and our clinical IT system (RiO).
Working for our organisation
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
Detailed job description and main responsibilities
Duties will include:
- To provide flexible administrative and clerical cover to support the needs of the service
- To provide an efficient audio, copy typing and word processing service. Processing all in a timely, accurate and quality manner
- Take comprehensive minutes for Team meetings and clinical consultation, such as Multi Disciplinary Meetings (MDT's).
- Arrange internal and external meetings/visits, which may include the booking of venues and hotels.
- Liaise with external agencies including, secondary and tertiary care providers.
- Ensure team is appraised of Consultants annual/study leave
- Provide secretarial support to other teams on an adhoc basis.
In addition to the above you must:
- Be motivated
- Be flexible
- Be committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care.
- Have great communication and organisational skills;
- Possess a sound understanding of medical terminology
- Have excellent IT skills demonstrating the ability to use Microsoft Office and our clinical IT system (RiO).
Person specification
Qualifications
Essential criteria
- Typing/WP RSA III or equivalent or demonstrable experience
- GCSE English Grade 9-4 or equivalent
- Medical Secretarial qualification/demonstrable experience
Desirable criteria
- NVQ3 Business Administration
- AMSPAR
- Audio typing or equivalent experience
Knowledge & Experience
Essential criteria
- Use of Microsoft Word / Powerpoint/Excel/Clinical Systems
- Secretarial experience/Experience of working in an office environment
Desirable criteria
- Experience of working within the NHS or related healthcare experience
- Experience of dealing with members of the public
Skills
Essential criteria
- Work to high professional standards
- Demonstrate enthusiasm for the role
- Demonstrate good interpersonal and organisational skills
- Demonstrate good communication skills
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Lin Bennett
- Job title
- Office Manager
- Email address
- [email protected]
- Telephone number
- 01744 415 621
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