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Job overview

Fixed Term Post - To cover Maternity Leave

An exciting opportunity has arisen for the position of PA / Office Manager to the Mental Health Care Division Senior Leadership Team based at Harry Blackman House, Peasley Cross.  The post holder will be expected to line manage one Administrator.

The hours are full time 37.5 per week, Monday to Friday 9 am to 5 pm.

Job Purpose : 

To provide support to the Senior Leadership Team, to enable efficient and effective discharge of their roles and responsibilities.

To set up and manage databases and spreadsheets as appropriate to support them in the management of the business of the Mental Health Care Division and its smooth running.

To liaise with a wide range of people and agencies, both internally and externally on behalf of the Leadership Team, ensuring that a professional image is maintained and that urgent business is dealt with appropriately.

The post holder will form part of a team providing a comprehensive administrative support to the wider service.  Therefore there will be a requirement to provide cover arrangements for colleagues during periods of absence and increased activity.

Main duties of the job

To undertake the operational and administrative functions this will include:

Providing a full and comprehensive secretarial and administrative service to an excellent standard, ensuring a high level of accuracy is maintained at all times and accessing relevant  IT systems including Microsoft Office  programmes  to support this.

Provide a full diary management service including arranging meetings and minute taking.

Being first contact for the Senior Leadership Team and taking autonomous actions as appropriate.

Manage all incoming and outgoing mail, ensuring that urgent correspondence and messages are given priority.

Update and maintain mailing for distributing information and contact details.  Maintain an effective and secure filing system.

Ordering stocks and supplies using  NHS Logistics ordering systems.

Working for our organisation

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

Flexible working requests will be considered for all roles.