Job summary
- Main area
- Public Health
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Home or remote working
- Job ref
- 110-AC278-0724
- Employer
- Cwm Taf Morgannwg University Health Board
- Employer type
- NHS
- Site
- Glanrhyd Hospital or Keir Hardie University Health Park
- Town
- Bridgend or Merthyr Tydfil
- Salary
- £23,159 - £24,701 per annum
- Salary period
- Yearly
- Closing
- 21/07/2024 23:59
Employer heading
Administration & Resource Officer
Band 3
We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000. We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.
Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.
We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.
Cwm Taf Morgannwg is a Living Wage Employer.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.
Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed
Job overview
Cwm Taf Morgannwg Public Health Team are seeking to appoint a Band 3 Administration and Resource Officer. The successful candidate will provide an efficient admin support service primarily to the Health Protection Team as well as having the opportunity to support other areas of work across the team.
We have bases at both Keir Hardie University Health Park, Merthyr Tydfil and Glanrhyd Hospital, Bridgend. The contracted base will be negotiated on appointment.
Main duties of the job
Duties will include arranging and servicing meetings, taking minutes, making room bookings and undertaking general admin duties. The successful candidate will undergo training of systems such as Oracle to raise requisitions for the team.
A good knowledge of administrative procedures and communication skills are essential for this role. The ability to communicate and liaise with staff and members of partner organisations is paramount. You will need to be well organised and practical with the ability to work to deadlines. You should possess excellent keyboard/computer skills. The role requires you to be flexible and adaptable and be able to prioritise work effectively.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Detailed job description and main responsibilities
Please see the supporting information section for the detailed job description and person specification or click 'apply now' to view in Trac
Person specification
Qualifications
Essential criteria
- Word processing to RSA/OCR III or equivalent level of knowledge and experience
- Good standard of education together with a high level of numeracy, written and spoken English
Experience
Essential criteria
- Demonstrable experience in an administrative role
- Working experience of Microsoft Office Suite
- Experience of transcribing and minute taking
- Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
- Experience of communicating with all levels of professional staff and the public
Desirable criteria
- Administering finance systems, e.g. requisitions, budget monitoring
- Working in an NHS environment
Knowledge
Essential criteria
- Good knowledge of MS Office Suite
- Working knowledge of filing/data systems including record management, acquired through experience and training to vocational level 3 or equivalent
Desirable criteria
- Ability to speak Welsh
Skills
Essential criteria
- Advanced keyboard skills
- Good written and verbal communication skills
- Ability to work on own initiative and manage own workload
- Good organisational skills
- Ability to work within a team
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Lindsey Baber
- Job title
- Business Support Manager
- Email address
- [email protected]
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