Crynodeb o'r swydd
- Prif leoliad
- Admin and clerical
- Gradd
- Band 5
- Contract
- Parhaol
- Oriau
- Llawnamser - 37.5 awr yr wythnos (flexible)
- Cyfeirnod y swydd
- 110-AC258-0624
- Cyflogwr
- Bwrdd Iechyd Prifysgol Cwm Taf Morgannwg
- Math o gyflogwr
- NHS
- Gwefan
- Ynysmeurig House
- Tref
- Mountain Ash
- Cyflog
- £28,834 - £35,099 per annum
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 14/07/2024 23:59
Teitl cyflogwr
Senior Administration Manager
Band 5
Rydyn ni’n darparu gwasanaethau gofal iechyd i bobl sy’n byw ym Mhen-y-bont ar Ogwr, Merthyr Tudful a Rhondda Cynon Taf, ac yn gwasanaethu poblogaeth o 450,000. Mae ein lleoliad yn ddelfrydol; rydyn ni’n agos i brifddinas Cymru, mae Porthcawl i’r gorllewin ac mae golygfeydd godidog Bannau Brycheiniog.
Ein gweledigaeth yw gofalu am ein cymunedau a’n cleifion trwy atal salwch, hyrwyddo iechyd gwell, darparu gwasanaethau gwych a lleihau’r angen am ofal cleifion mewnol lle bynnag y bo’n bosibl, trwy ddarparu gwell gofal yn y cartref, gwell gofal sylfaenol a gwell gofal yn y gymuned.
Rydyn ni’n gwerthfawrogi amrywiaeth ein staff, ac rydyn ni’n croesawu ceisiadau gan bobl o grwpiau sy’n cael eu gwarchod gan Ddeddf Cydraddoldeb 2010; mae hyn yn cynnwys oedran, rhyw, cyfeiriadedd rhywiol, hunaniaeth rhyw/ailbennu rhyw, hil/cenedligrwydd, crefydd/cred, anabledd, beichiogrwydd a mamolaeth, priodas a phartneriaeth sifil.
Mae Cwm Taf Morgannwg yn Gyflogwr Cyflog Byw.
Gwiriwch eich cyfrif e-bost yn rheolaidd. Bydd ymgeiswyr llwyddiannus yn derbyn eu holl ohebiaeth am y broses recriwtio trwy’r cyfrif e-bost gafodd ei nodi ar y ffurflen gais.
Mae croeso i bob ymgeisydd ymgeisio yn y Gymraeg neu yn y Saesneg, ac ni fydd ceisiadau yn y naill iaith na’r llall yn cael eu trin yn fwy neu’n llai ffafriol.
Sylwer bod ychwanegiad dros dro ar gyfer Bandiau 1,2 a 3 i adlewyrchu ymgorffori'r ychwanegiad i’r cyflog byw, sef £12 yr awr - £23,465 y flwyddyn. Bydd yr ychwanegiad dros dro hwn yn weithredol hyd nes y bydd y codiad cyflog blynyddol ar gyfer 2024/25 wedi’i gadarnhau
Trosolwg o'r swydd
The post holder will be responsible for business and administration activities relating to the vaccination and immunisation service, along with the wider Health protection function and in doing so will fully support the day to day operations of identified for the vaccination and immunisation service and Health Protection initiatives and programmes.
The post holder will be expected to work flexibly and across a range of Cwm Taf Morgannwg University Health Board (CTMUHB) sites and locations in line with the needs of service delivery.
The post holder will engage in multi-disciplinary working liaising with the clinical team and all associated internal and external partners and stakeholders, including Local Authorities.
In addition to this, the post holder will be required to be highly proficient in the use of all relevant Microsoft Office software applications, and the relevant CTMUHB patient information and Healthcare IT systems.
This will include travelling to multiple sites and venues in support of the clinical team when needed
Prif ddyletswyddau'r swydd
Key role within the vaccination and immunisation along with supporting the wider health protection function, in maintaining administrative and business support for day-to-day operations.
Manage the vaccination and immunisation administration staff and activity to ensure effective use of staff is achieved to support service objectives. Hold site management responsibility for vaccination and immunisation centres across CTM, including designated Health Protection activities.
Data presentation with all teams, ensuring reports are produced in a timely fashion, and that the information in the reports is accurate.
Required to analyse data to inform the production of reports.
Arrange meetings and activity for the vaccination and immunisation service along with the wider Health Protection Service.
Responsible for sourcing any materials/resources required , including oracle orders along with managing invoices. Use internal and national data systems including WIS etc, manipulating and inputting data as well as extracting reports and creating presentations and reports as requested.
Responsible for all vaccination sites risk management and support the setting up/closing down of sites across CTM.
Authorisation of expenses for staff within the team. Line management duties to the admin team.
Support the Directorate manager, in the smooth and efficient running of the service on a daily basis.
Support all operational functions of the vaccination and immunisation services.
Gweithio i'n sefydliad
Mae Bwrdd Iechyd Prifysgol Cwm Taf Morgannwg yn rhan o deulu GIG Cymru. Mae ein Bwrdd Iechyd yn darparu gofal iechyd sylfaenol, eilaidd a chymunedol ynghyd â gwasanaethau lles i tua 450,000 o bobl sy’n byw mewn tair sir: Pen-y-bont ar Ogwr, Merthur Tydful a Rhondda Cynon Taf.
Rydyn ni’n byw yn ôl ein gwerthoedd craidd:
- Rydyn ni’n gwrando, yn dysgu ac yn gwella
- Rydyn ni’n trin pawb â pharch
- Rydyn ni i gyd yn gweithio fel un tîm
Rydyn ni’n gyflogwr lleol balch; mae tua 80% o’n gweithlu o 15,000 yn byw o fewn ein rhanbarth. O ganlyniad, nid enaid y sefydliad yn unig y mae ein staff yn ei gynrychioli, ond y cymunedau amrywiol rydyn ni’n eu gwasanaethu.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The post holder will hold a key role within the vaccination and immunisation along with supporting the wider health protection function, in maintaining administrative and business support for day-to-day operations. They will be required to work across multiple sites within Cwm Taf Morgannwg University Health Board (CTMUHB).
Provide management support across a range of immunisation projects.
Manage the vaccination and immunisation administration staff and activity to ensure that effective use of available staff is achieved in support of service objectives.
Holds site management responsibility for vaccination and immunisation centres across CTM, including designated Health Protection activities as instructed by the Directorate Support Manger, includes working closely with CTM estates and fire departments.
Requires excellent communication skills, verbal and written.
The post holder will need to negotiate agreement on
Data presentation with all teams, ensuring reports are produced in a timely fashion, and that the information in the reports is accurate.
The post holder may answer the telephone or receive emails from staff and clients/patients.
Required to analyse data to inform the production of reports.
Arrange meetings and activity for the vaccination and immunisation service along with the wider Health Protection Service.
Responsible for sourcing any materials/resources required including presentation materials, including oracle orders along with managing invoices etc. for the vaccination and immunisation services.
Use internal and national data systems including WISetc, manipulating and inputting data as well as extracting reports and creating presentations and reports as requested.
Required to familiarise themselves with, and adhere to, policies relevant to the post.
Responsible for all vaccination sites risk management and support the setting up/closing down of sites across CTM.
Compliant with all statutory and mandatory training as outlined in their ESR portal.
Responsible for ensuring authorisation for expenses for staff within the team.
Responsible for all line management duties to the admin team.
Manage and develop databases and systems both electronic and paper based for the vaccination and immunisation services, along with the wider Health Protection function..
Will support the Directorate manager, in the smooth and efficient running of the service on a daily basis.
Support all operational functions of the vaccination and immunisation services along with the wider health protection needs.
Manyleb y person
English
Meini prawf hanfodol
- Educated to Degree level or equivalent skills, knowledge and/ or experience.
- Knowledge of NHS IT systems and NHS policies and procedures.
- Management qualification or experience.
- Project management qualification or demonstrable experience
- Clear knowledge and experience of oracle systems
- Experience of NHS Office Management.
- Excellent verbal and written skills
- Demonstrable ability to work on multiple complex tasks simultaneously.
- Highly developed interpersonal skills with the ability to build and maintain excellent working relationships at all levels
- Ability to analyse and produce data and information and to produce a range of relevant documentation. Possesses excellent IT, communication, presentation and meeting facilitation skills.
- Able to deal with conflicting demands. Able to think laterally, prioritise effectively.
- Excellent time management skills with the ability to energise, persuade and influence others effectively.
Meini prawf dymunol
- Knowledge of neonatal IT systems and processes.
- The ability to speak or learn Welsh to a satisfactory level.
English
Meini prawf hanfodol
- Excellent time management skills with the ability to energise, persuade and influence others effectively.
- Organised with excellent time management.
- Able to think laterally, prioritise effectively.
- Possesses excellent IT, communication, presentation and meeting facilitation skills.
- Demonstrable ability to work on multiple complex tasks simultaneously.
- Educated to Degree level or equivalent skills, knowledge and/ or experience.
- Management qualification or experience.
- Project management qualification or demonstrable experience.
- Clear knowledge and experience of oracle systems .
- Experience of working with a multi-disciplinary team. Experience of working in a fast paced and responsive team.
- Able to travel across CTM in a timely manner
Meini prawf dymunol
- The ability to speak or learn Welsh to a satisfactory level.
Bathodynnau ardystio / achredu cyflogwyr
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Nid yw sgiliau iaith Gymraeg yn angenrheidiol
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Claire Thomas
- Teitl y swydd
- Senior Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07889379013
Rhestr swyddi gyda Bwrdd Iechyd Prifysgol Cwm Taf Morgannwg yn Gwasanaethau gweinyddol neu bob sector