Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 040-AC117-0325
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- St Cadoc's Hospital
- Town
- Caerleon
- Salary
- £24,433 - £26,060 per annum
- Salary period
- Yearly
- Closing
- 08/04/2025 23:59
Employer heading
Administrator for Commissioning Mental Health & Learning Disabilities
Band 3
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job overview
To provide an efficient, effective and confidential Administrative service to the Commissioning Team. To contribute to the secretarial/administrative support for the Health Board and to the efficient operation of the office systems. To operate within the Health Board policies and procedures
Main duties of the job
Undertake complex administrative duties relation to the function of the Commissioning Team. To be responsible for the chasing on all pending cases and awaiting placement cases. Responsible for diary management for Commissioning. To manage an effective administrative system on behalf of the Commissioning Team. Arrange and service meetings, Quality Assurance Panels and sub committees / groups ensuring agenda and papers are distributed on time.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
To undertake complex administrative duties relating to the function of the Commissioning Team, Mental Health and Learning Disabilities.
To be responsible for the chasing on all pending cases and awaiting placement cases for Continuing Healthcare.
To be responsible for diary management for the Commissioning Team.
To assist in the timely processing of Continuing NHS Healthcare applications and enquiries, ensuring urgent correspondence is dealt with immediately.
To manage, co-ordinate and service meetings for the Commissioning Team as directed, including venues, travel arrangements and timely production and distribution of associated paperwork where appropriate.
To handle incoming and outgoing telephone calls for the Commissioning Team promptly, accurately and confidentially, filtering incoming calls to other offices within the ABUHB as appropriate.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
To participate in Commissioning Team meetings.
To contribute to relevant decision-making processes relating to admin policies and procedures.
To copy and circulate documents as required, ensuring timely distribution.
To prepare draft letters for the Continuing Healthcare Commissioning Team and minute meetings as required.
To manage an effective administrative system on behalf of the Commissioning Team.
To arrange and service Continuing Healthcare meetings, Quality Assurance Panels and sub committees / groups ensuring agenda and papers are distributed on time.
To have a responsibility to contribute to the development of corporate policies and procedures within the workplace.
Complete and maintain patient information on the NCCD.
Person specification
Essential
Essential criteria
- Minute taking skills
Desirable
Desirable criteria
- working with applications
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Kirsty Thomas
- Job title
- Contracts & Performance Manager
- Email address
- [email protected]
- Telephone number
- 07969 504584
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