Job summary
Employer heading
Blood Science Business Support Officer
Band 4
We encourage applications from those who consider themselves to have a disability and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed
Job overview
- The Directorate of Pathology provides a clinically led and comprehensive pathology service to hospital clinicians and primary care throughout Gwent and South Powys serving a catchment population of approximately 600,000.
The service supports the diagnosis, prognosis, and monitoring of disease and the efficacy of treatment via the provision of analytical tests of a high scientific quality with a timely turnaround time. In the Blood science department we process >6000 samples a day and have a large team of over 100 staff.
We are looking for a highly motivated, enthusiastic Business Support Officer to join our progressive and dynamic team. The post holder will provide a confidential, comprehensive, and efficient administrative service to the Blood Science senior management team within ABUHB.
Main duties of the job
The successful applicants’ duties will include:
· Administration support for the management of invoices, ensuring invoices are processed and completed to comply with financial requirements.
· Maintaining and creating call off orders.
· Organise meetings, arrange venues, keeping accurate records and distribution of agenda's & minutes.
· Support the management of laboratory assets
- Completion of Audits
- Works and estates requests
- Checking staff training compliance
- Booking courses and completing budget transfers
Experience using NHS applications such as Oracle, Q-pulse, ESR and Healthroster will be advantageous.
The post will be based at the Grange University Hospital, but you may be required to work on other HB sites. Excellent communication, organisational and IT skills are essential.
Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications/Knowledge
Essential criteria
- Knowledge of secretarial and administrative procedures and systems, acquired through training and experience to Diploma level
- Strong understanding of Microsoft package
- Typing RSA II/III or equivalent word processing/Keyboarding skills
Desirable criteria
- Comprehensive working knowledge of NHS information systems such as ESR
Experience
Essential criteria
- Demonstrable and strong experience of secretarial work, managing a busy workload.
- Knowledge of using spreadsheets / databases/Microsoft office
- Proven organisational ability
- Previous office / laboratory experience
- Proven ability to liaise with people at all levels
Aptitude and Abilities
Essential criteria
- Ability to plan and prioritise work according to demand
- Excellent communicator both written and verbal
- Excellent organisational skills/ work under pressure
- Good minute taking skills
Values/ Others
Essential criteria
- Expected to be able to travel across ABUHB as required.
Applicant requirements
Welsh language skills are not necessary
Documents to download
Further details / informal visits contact
- Name
- Stacey Wetherell
- Job title
- Haematology Department Manager
- Email address
- [email protected]
- Telephone number
- 01633 493117
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