Job summary
- Main area
- Paediatrics (Acute & Community)
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- 19.5 hours per week (Part time - 19.5 hours per week (to include Thursdays and Fridays))
- Job ref
- 177-ELEC-6080205-B
- Employer
- James Paget University Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- James Paget University Hospitals NHS Foundation Trust
- Town
- Great Yarmouth
- Salary
- £22,816 - £24,336 per annum pro rata
- Salary period
- Yearly
- Closing
- 08/07/2024 23:59
Employer heading
Medical Secretary
NHS AfC: Band 3
Patent and staff experience is important to us and these are the behaviours we live by:
- Putting patients first
- Aiming to get it right
- Recognising that everybody counts
- Doing everything openly and honestly
Job overview
An exciting opportunity has arisen in the Division of Surgery, Women and Children, where applications are now invited for a Medical Secretary. The position is working 19.5 hours per week and will be based in the Paediatric Department.
This is a highly diverse, demanding but rewarding role. It is essential that the successful applicant has a recognised secretarial qualification, or has sufficient proven medical secretarial experience, and qualified to a minimum of RSA Stage III (or equivalent).
Main duties of the job
The successful candidate will be a confident, experienced medical secretary who thrives on challenge and a high workload. You must be organised, have the ability to work under your own initiative and able to prioritise a competing workload.
Applicants must have a flexible approach to working practices; have excellent touch typing/word processing skills and the ability to work as part of a team. Knowledge of medical terminology is an essential requirement, as is secretarial experience in a clinical environment, as defined in the person specification along with excellent verbal and written communication skills.
The post-holder will be required to provide a highly efficient medical administrative service to the Paediatric Clinical Team and will be required to possess knowledge and understanding of the Trust Access Policy, as they will be responsible for and oversee the RTT for the department in accordance with Trust guidelines.
Flexible working may be required in order to meet the needs of the service.
Working for our organisation
You can expect a warm and friendly welcome at James Paget Hospital. The successful candidate will benefit from the knowledge and experience of approachable staff to feel supported and mentored throughout their training. The Paediatric team consists of Acute and Community Paediatric Consultants, Specialty Doctors, Nurse Practitioners, Specialist nurses, Nursing teams, Therapists, Booking Coordinators, Secretaries and Receptionists.
All roles within the Trust require staff to demonstrate our core values in the care they provide to patients. All members of staff should consider these behaviours an essential part of their job role.
Detailed job description and main responsibilities
Please see the attached Job Description and Person Specification for a more detailed description and main responsibilities of this position.
Person specification
Education and Qualifications
Essential criteria
- RSA III or equivalent
- Knowledge of Medical Terminology / AMSPAR
- GSCE or equivalent English and Maths
Behaviour
Essential criteria
- Flexible approach to constantly changing work priorities
- Maintain calm approach under pressure during stressful situations
- JPUH Values and Behaviours
Skills
Essential criteria
- Excellent verbal and written communication skills
- Ability to work to tight deadlines and maintain concentration in a pressurised working environment
- Ability to input data accurately and efficiently
- Ability to work on own initiative, prioritise work and consistently meet deadlines
- Demonstrate good organisational skills
- Ability to solve problems using analytical and judgemental skills
- Ability to handle sensitive information without compromising confidentiality or Trust.
- Customer care skills including diplomacy and sensitivity
Experience and Knowledge
Essential criteria
- Previous digital/audio typing experience
- Significant secretarial experience in a clinical environment
- Experience of supervising/training junior administrative staff
- Working knowledge and experience of using Microsoft Office packages, including Word, Excel, Outlook
- Working knowledge and experience of using NHS systems
Desirable criteria
- Similar role within NHS environment
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Ellen Whaley
- Job title
- Paediatric Administrative Manager
- Email address
- [email protected]
- Telephone number
- 01493 452104
- Additional information
For further information please contact Ellen Whaley, Administrative Manager, on telephone number (01493) 452104 or email [email protected]
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