Swydd wag: Workshop & Fleet Administrator, East of England Ambulance Service Trust, Norwich

Crynodeb o'r swydd

Prif leoliad: Fleet and Workshops Administration
Gradd: NHS AfC: Band 3
Contract: Parhaol: Monday-Friday - office hours
Oriau: Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd: 247-OSE-WFAdmin-0724

Cyflogwr: East of England Ambulance Service Trust
Math o gyflogwr: NHS
Gwefan: Hellesdon Ambulance Station
Tref: Norwich
Cyflog: £22,816 - £24,336 per annum
Cyfnod cyflog: Yn flynyddol
Yn cau: 06/08/2024 23:59

Workshop & Fleet Administrator

NHS AfC: Band 3

Great healthcare requires great people. That’s why we are doing everything we can to recruit committed, skilled people – and to make sure we support our new and existing employees, so they choose to stay with us.

#WeAreEEAST

We encourage you to ensure that your application relates to the Person Specification (provided as part of the Job Description or as a separate attachment).
Please visit our recruitment support page for advice on completing your application.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

To raise, as required, job cards (hardcopy or electronically) for trust vehicle technicians to work from on the Fleet Management System(s), ensuring no duplicate jobs are being undertaken, also to capture all recalls and defects and collated these tasks on to the relevant vehicle jobs.

On completion of job cards to check that any, and all, fitted vehicle parts have been allocated to the job and any parts ordered from external parts suppliers have been allocated to the job card. To ensure invoices are produced accurately for both internal and external customers. These invoices are to be completed in a timely fashion to ensure prompt payment.

Update Fleet Management System(s) as required ensuring all vehicle records are up to date to enable management of the fleet as required by the Trust.

Provide administrative support using Microsoft Office packages and other Trust supported systems. This includes establishing and maintaining office systems both paper and electronic to a high standard.

Manyleb y person

Qualifications

Meini prawf hanfodol

• Good basic level of education including competent levels of numeracy and literacy

Skills and Knowledge

Meini prawf hanfodol

• Able to liaise effectively with staff and managers at all levels in the organisation, and with managers from the wider NHS and external organisations
• Able to deal with a high volume of work whilst maintaining standards and meeting deadlines.
• Ability to work independently and to use own initiative when appropriate
• Ability to learn new systems and procedures quickly and effectively

Experience

Meini prawf hanfodol

• 12 months previous experience within an administrative role

Meini prawf dymunol

• Previous fleet experience beneficial

References and Employment History: All references from current and previous employers, will be sought via their Human Resources Department and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and email address of the Human Resources Department and indicate your current/previous line manager and their departmental details.

All appointments will be subject to currently having a clean disciplinary record.

Please be advised that a No Smoking Policy is in operation throughout the Trust.

Guaranteed Interview Scheme - Under the Trust's commitment 'Positive about Disabled People', if you consider yourself as having a disability and you meet the minimum selection criteria for any post, you will get an automatic interview. By minimum selection criteria we mean that you must provide us with evidence in your application form which demonstrates the essential requirements as set out in the person specification and advertisement for a post.

We aim to represent and value the diversity of our local communities through our workforce and service provision. We therefore positively encourage applications, regardless of age, race, religion & belief, sex, gender reassignment, sexual orientation, marriage & civil partnership, pregnancy & maternity or disability.

If you have a disability and wish to send in an alternative format of the application form please contact the Recruitment Team on 01234 243200

PLEASE NOTE - If you use a hotmail, msn or yahoo e-mail account, you will need to check your "junk" mail regularly as these e-mail providers may divert any communications straight in to your "junk" inbox.
You may wish to add any addresses featuring 'trac.jobs' to a safe list.

The Trust reserves the right to close this vacancy before the advertised closing date if a large number of applications are received. If you would like to apply for this position then please keep this information in mind when preparing your submission.

Please note that if you have not had a response from us after one month of submitting your application, you have not been shortlisted for interview.