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Crynodeb o'r swydd

Prif leoliad
Programme Senior Administrator National Transformation
Gradd
NHS AfC: Band 4
Contract
Parhaol
Oriau
  • Llawnamser
  • Gweithio hyblyg
  • Gweithio gartref neu o bell
37.5 awr yr wythnos
Cyfeirnod y swydd
137-6463225
Cyflogwr
NHS Norfolk and Waveney Integrated Care Board
Math o gyflogwr
NHS
Gwefan
Norfolk County Hall
Tref
Norwich
Cyflog
£25,147 - £27,596 Per annum
Cyfnod cyflog
Yn flynyddol
Yn cau
01/08/2024 23:59

Teitl cyflogwr

NHS Norfolk and Waveney Integrated Care Board logo

Programme Senior Administrator

NHS AfC: Band 4

NHS Norfolk and Waveney Integrated Care Board (ICB) plans and buys healthcare services for our local population. We are accountable for the performance and finances of the NHS across Norfolk and Waveney – a total budget of £2 billion a year. Known as NHS Norfolk and Waveney, the organisation works with local people, health and care professionals, and partner organisations to improve the health and wellbeing of our population.

The organisation is part of the Norfolk and Waveney Integrated Care System. A system dedicated to working with partners in local government, the voluntary sector and others and helping the NHS to support broader social and economic development and to tackle inequalities in health outcomes.

We believe strongly in creating a workplace built on teamwork, whilst allowing individuals to grow and develop in their own roles. Our main offices are based at 8th Floor of Norfolk County Hall, Martineau Lane, Norwich, NR1 2UE however we have a local office for the East of the region based in Beccles and another in the West of the region based in King’s Lynn, therefore travel across the Norfolk and Waveney footprint as well as out of county is required according to where our stakeholders are situated.

Our three ICS goals are:

  1. To make sure that people can live as healthy a life as possible.
  2. To make sure that you only have to tell your story once.
  3. To make Norfolk and Waveney the best place to work in health and care. 

If you are someone who enjoys making a difference and would like to help people in Norfolk and Waveney live longer, healthier and happier lives then we would love to hear from you.

Trosolwg o'r swydd

We are looking for an experienced administrator to work as part of the National Clinical Transformation Team on delivering a range of projects across multiple clinical specialities. 

Prif ddyletswyddau'r swydd

• Highly motivated and enthusiastic individual to provide and coordinate administrative project support and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department.
• The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.
• The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.

Gweithio i'n sefydliad

Health and care services in Norfolk and Waveney are working closely together to further improve services and provide more joined-up care for local people. In Norfolk and Waveney, we have already achieved a lot by working in partnership to improve health and care outcomes. These changes have been made possible by different organisations – NHS hospitals, GPs, mental health and community health services, local councils, care homes and social workers, voluntary and community organisations and others – joining forces to agree and plan for local people’s needs.

Norfolk and Waveney Integrated Care System (ICS) includes a statutory Integrated Care Partnership (ICP), and an Integrated Care Board (ICB) called NHS Norfolk and Waveney. This partnership and organisation dedicated to making sure that organisations work together for the benefit of our residents, staff and communities is an important step change, helping to create positive differences to local people and joining up health and social care. This is the culmination of many years of effort to build partnership working across the NHS, local authorities, the third sector and patient groups.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Provide specialist secretarial/administration support and advice to the teams

and/or Sector by:

 

  •       Receive emails for the department when team members are out of the office and expected to use their initiative to deal with MS Teams call or messages.
  •        Sorting and prioritising all incoming mail and e-mail, distributing as appropriate
  •        Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate
  •        Undertaking administrative duties such as photocopying and mail-out distributions.
  •        Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
  •        Organising and planning events as necessary supporting information material.
  •        Supporting teams in project management and participating in department events.
  •        Inputting, monitoring and checking data, required for finite and ongoing projects within the teams
  •        Working with all team members in the collection of information for performance reporting on relevant team projects
  •        Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously
  • ·       Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment.
  •        Ordering stationery as required.
  •        Running and collating reports which may include reports to the Board and senior management as required.
  •        Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team
  •        Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary
  •        To provide administrative support including when appropriate to all team members to support a range of department initiatives
  •        Supervises staff in day to day activities as directed
  •        Provide an effective network of communication including dealing with visitors to the base.
  •        Providing guidance and advice on relevant policies and procedures
  •        Participate in Research and Development activities as directed
  •        To carry out other appropriate delegated duties as required

Manyleb y person

Knowledge Training and Experience

Meini prawf hanfodol
  • Significant administrative/ secretarial experience
  • Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.

Communication skills

Meini prawf hanfodol
  • Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
  • Minute/notes and action log taking

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveImproving working lives

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Jamie Weavers / Joe Crowe
Teitl y swydd
Clinical Programmes Senior Manager
Cyfeiriad ebost
[email protected]
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg