Job summary
- Main area
- E-Rostering
- Grade
- NHS AfC: Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 421-CORP-1638M
- Employer
- Harrogate and District NHS Foundation Trust
- Employer type
- NHS
- Site
- Harrogate District Hospital
- Town
- Harrogate
- Salary
- £23,615 per annum pro rata
- Salary period
- Yearly
- Closing
- 24/11/2024 23:59
Employer heading
E-Rostering Admin Assistant
NHS AfC: Band 2
Job overview
Are you passionate about customer service and working in a service desk environment supporting your colleagues and service users? If so, we have an exciting opportunity for an administration assistant to join the team supporting e-Rostering and overseeing the system service desk.
For more information and an informal discussion, please contact John Snelson - e-Rostering Team Leader at [email protected].
**This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if you are interested.**
Main duties of the job
The Department are the expert system administrators and users of the e-Rostering system and associated modules, including Safecare, ESRgo, TimeClocks and Medics on Duty. They are responsible for undertaking all system configuration, support, data analysis and reporting to maximise the benefits and ensure it is fit for purpose and supports optimum and efficient staffing requirements.
You will be inputting data into the central rostering systems, so you must be able to maintain accuracy and have an eye for detail. You will be answering the phone and email queries and questions from managers and users. You will be expected to provide excellent customer service and help the users get the best from the systems we have in place.
You will already be able to use Excel, Word and other MS packages and be willing to learn about our e-Rostering and ESR systems. Full training is provided in our E-Rostering system.
Working for our organisation
Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.
At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you’re looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients’ lives, HDFT could be the place for you!
We offer colleagues:
- A supportive culture so colleagues can bring their whole selves to work.
- Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
- Employee Support and wellbeing – we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.
Please note:
- Due to high levels of interest, posts may close early if we reach a sufficient number of applications
- Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
- Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
Detailed job description and main responsibilities
Key Responsibilities
- Provide administrative support and assistance to the E-Rostering Manager and E-Rostering Facilitators to support with the e-rostering system, across the Trust, including inputting starters, leavers and changes as required and addressing helpdesk queries.
- To assist in the generation of the time & attendance and sickness & absence payroll files from E-Rostering System each month. Ensuring exceptions are analysed, investigated and actioned; files are created and transferred to the ESR hub so that appropriate payments can be made. Escalating where necessary to the E-Rostering Manager.
- Configuration of the e-rostering system based on the information provided by the E-Rostering Manager.
- Provide helpdesk advice and support to roster managers on the phone, via email and in person on the creation, verification and allocation of rosters plus other ad hoc queries. Communicating technical concepts to a non-technical audience.
- To promote and maximise effective use of the E-Rostering System.
- Encourage and instil confidence in new roster managers to cooperate and use the system effectively.
- To liaise with the supplier’s helpdesk, when necessary, to resolve system problems.
- Build effective relationships with ward, department and line managers to address queries and questions regarding using or utilising the system effectively.
- Show due diligence in the adherence to and to the perpetuation of the Trust’s policies and procedures.
- Assist in the review of standards and procedures for the development and use of the e-rostering system.
- Assist with the data cleansing of the ESR system.
- Input data into ESR for example appraisal data, flu vaccination information, and Equality and diversity data.
- Provide analysis for ESR or other data sets as required and directed.
Other Requirements
- Ensure confidentiality at all times.
- Provides effective communication, maintaining excellent inter-personal skills when dealing with members of staff at all levels within the Trust. Liaises with other departments as required.
- Take responsibility for continuous professional development.
- The role is based on site at Harrogate
- Interviews will be held in person on site at Harrogate
Special Conditions
- Undertake other tasks and duties as required which are commensurate with the nature of this post.
This job description represents an outline of the responsibilities of the post and may be amended following consultation with the post holder.
For more information please see job description attached.
Person specification
Qualifications
Essential criteria
- GCSE or equivalent in Maths and English grade C or above or NVQ Level 2 or above in Business Administration
Experience
Essential criteria
- Good understanding of IT software packages such as Word, Excel, and Outlook
- Excellent communication skills
Desirable criteria
- Administration experience
- Working within a helpdesk environment
- Administration knowledge of HealthRoster or ESR.
Skills and Aptitude
Essential criteria
- Good Planning and Organisational Skills
- Excellent Communication Skills
Desirable criteria
- Ability to work within a team
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- John Snelson
- Job title
- e-Rostering Team Lead
- Telephone number
- [email protected]
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