Job summary
- Main area
- Health Records - Scanning Services
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday-Friday, 08:00-16:00 or 08:45-17:00)
- Job ref
- 419-6310343-RSC-DIS
- Employer
- York and Scarborough Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Cross site York Hospital and Clifton Moor
- Town
- York
- Salary
- £22,816 - £24,336 per annum
- Salary period
- Yearly
- Closing
- 11/07/2024 23:59
Employer heading
Records Services Scanning Coordinator
Band 3
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
- We are KIND
- We are OPEN
- We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
People for Patients. Our People, our Patients, our Priority
Job overview
Would you like to be part of a team at the forefront of a new service across our Trust?
Why are we going digital? Our goal to achieve a paper-light Trust will enable our patients to have greater access to their care records and access to an expanding set of NHS accredited health and care apps and digital information services.
To achieve this goal we are looking for highly motivated, capable and pro-active individuals to deliver and help develop the Scanning Team within the Health Records Department.
The role involves being responsible for the scanning of patient documents, delivering a high quality service for all service users and providing a comprehensive, confidential, and effective scanning service to the Trust.
We are looking for enthusiastic individuals with; good communication skills, excellent team working, organisational and time management skills. As this is a new service the post holders will be expected to work closely with the project leads and external departments to help roll out and improve the service as it expands.
This is cross-site and you will be required to work from both York Hospital and our Clifton Moor site.
Main duties of the job
There are key processes of scanning and all Scanning Coordinators will be required to rotate between the following processes as per the departmental rota.
- Collection of records
- Indexing of records
- Preparation of records
- Scanning of records
- Quality Checking of scanned records
Other aspects of the role will include offering relief support to the Management team in supervising Records Services Operatives in creating and updating process and procedure documentation relating to the scanning of medical records.
Application Tip! Applications are shortlisted on how they meet the essential criteria, please ensure you demonstrate examples of these when submitting your application.
Working for our organisation
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person specification
Education, Qualifications and Training
Essential criteria
- GCSE Level or equivalent. Maths and English at C or above – or equivalent qualification / NVQ Level 3 or equivalent relevant experience
Experience & Knowledge Required
Essential criteria
- Previous Administrative experience (6 months minimum)
- Previous experience of understanding and dealing with customer requirements
- Previous experience of using Microsoft packages
Desirable criteria
- Previous experience of working in NHS
- Experience of dealing with confidential information
Skills & Attributes
Essential criteria
- Ability to organise and prioritise own workload
- Good communication skills on telephone and face to face
- Ability to work as part of a team
Aptitude & Personal Qualities
Essential criteria
- Able to work flexibly in an environment where demands and priorities change quickly
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Charlotte Evison
- Job title
- Records Services Operations Manager
- Email address
- [email protected]
- Telephone number
- 01904 725020
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