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Job overview

Nottingham and Nottinghamshire ICB are seeking an enthusiastic, motivated and organised administrator to join their NHS Continuing Healthcare (CHC) Team, to provide high quality administrative support to the continuing healthcare function.

The main focus of the role is to provide financial and administrative support to the CHC team working within the confines of the Continuing Healthcare Framework and timescales. Working with a range of system colleagues including clinical teams, ICB colleagues, providers and Local Authorities you will maintain accurate patient records relating to the financing of care packages. The role involves liaison with the local authorities regarding joint funding agreements and processing re-charges. You will check and process invoices from care providers and deal with queries through to successful resolution.  You will also be required to attend Panel meetings and be able to take accurate minutes involving confidential and sometimes complex issues. 

Main duties of the job

 We are looking for an experienced Administrator with an excellent working knowledge of Word with the ability to produce letters and documents to a high standard. You must also be a good communicator as you will be dealing with a range of key stakeholders including care providers, local authority and health colleagues by telephone, in meetings and via written communication. You must also be able to take accurate minutes at meetings involving confidential and sometimes complex issues. You will undertake a variety of other administrative tasks such as checking and processing invoices.

The successful candidate will be guided by a supportive and experienced team. We are looking for a candidate with the following attributes and skills.

• An excellent communicator
• The ability to learn quickly
• Organised with excellent IT skills particularly Excel and Word.
• A deadline orientated individual who can work to tight and conflicting demands whilst adhering to defined processes
• Highly motivated individual with strong administration skills and experience.
• A resilient team player with the ability to work and communicate well under pressure whilst displaying excellent organisational skills.
• A proactive problem solver
• Ability to pay attention to detail
• Numeracy skills

Working for our organisation

Listed below are some of the responsibilities and tasks the post holder will be expected to carry out and support, which is not an exhaustive list of tasks and responsibilities. 

• Process funding agreements with local authorities, ensuring an accurate record is maintained on the patient database
• Validate and process re-charges from local authorities and invoices from care providers
• Invoice checking and processing 
• Inputting and updating patient records and funding decisions
• Management of a generic email account, responding to enquiries and signposting appropriately
• Producing high quality documentation including minutes of meetings, letters to patients, families, and professionals, ensuring accuracy and confidentiality is maintained at all times.
• The post holder will also undertake a variety of administrative tasks as needed.