Job summary
- Main area
- Administrative Services
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (09:00-17:00 Only)
- Job ref
- 186-444-25-MH
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Beeston Clinic
- Town
- Besston
- Salary
- £24,169 per annum - pro rata for part time
- Salary period
- Yearly
- Closing
- 29/04/2025 23:59
Employer heading
Clinical Admin Support
Band 2
Job overview
Clinical Admin Support Role to provide a welcoming reception service in a patient facing Local Mental Health Team.
Working collaboratively with Admin and Clinical Colleagues in a friendly environment.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Main duties of the job
Reception duties including, first point of contact dealing with incoming calls, monitoring patients & visitor attendance, and incoming mail.
Maintain health care records including computerized systems and databases.
Type correspondence as required.
Co-ordinating healthcare appointments for patients
Word process correspondence including letters, memos and typing reports.
May be required to take notes/minutes at team meetings.
Filing and photocopying, scan and attaching documents.
To implement and maintain adequate filing and follow up systems.
Transfer of individual and bulk files for archiving between locations.
Input clinical data and maintain.
Identify health and safety practices that are appropriate to self and others.
To participate in appropriate training courses and updated in accordance with mandatory requirements and undertake a personal development plan ‘My Annual Review’.
Working as a team to provide cover for sickness and annual leave, as and when required.
To receive and make internal and external telephone calls from staff, service users / patients, members of the public and external agencies ensuring that messages received are appropriately signposted and actioned.
To undertake any other duties that would be a reasonable expectation of this role.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Detailed job description and main responsibilities
This is a customer facing role that requires the post holder to provide an efficient, tactful, comprehensive and confidential reception, clerical and administrative service for the department. This will include being the first point of contact on telephone calls, maintaining patient related records/databases, making appointments and preparing correspondence.
To carry out all aspects of clerical and administrative support.
Maintain health care records including computerized systems and databases.
Reception duties including, first point of contact dealing with incoming calls, monitoring patients & visitor attendance, and incoming mail.
To receive and make internal and external telephone calls from staff, service users / patients, members of the public and external agencies ensuring that messages received are appropriately signposted and actioned.
Type correspondence as required.
Co-ordinating healthcare appointments for patients.
Word process correspondence including letters, memos and typing reports.
May be required to take notes/minutes at team meetings.
Filing and photocopying, scan and attaching documents.
To implement and maintain adequate filing and follow up systems.
Transfer of individual and bulk files for archiving between locations.
Input clinical data and maintain.
Identify health and safety practices that are appropriate to self and others.
To participate in appropriate training courses and updated in accordance with mandatory requirements and undertake a personal development plan ‘My Annual Review’.
Working as a team to provide cover for sickness and annual leave, as and when required.
To undertake any other duties that would be a reasonable expectation of this role.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Person specification
Skills
Essential criteria
- • Good verbal / written communication skills
- • Excellent IT skills and knowledge of IT systems
Qualifications
Essential criteria
- • Minimum OCR/RSA II typing/word processing or equivalent level of knowledge and experience
- • NVQ2 Business & Administration or working towards
Desirable criteria
- • ECDL or equivalent Qualification
Experience
Essential criteria
- Experience of working in an office/reception environment
Desirable criteria
- NHS Systems
Values and Behaviours
Essential criteria
- • All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- • All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Bryony Gascoigne
- Job title
- Admin Team Leader
- Email address
- [email protected]
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