Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 186-794-24-MH
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Highbury Hospital
- Town
- Bulwell
- Salary
- £22,816 - £24,336 per annum (pro rata for part time)
- Salary period
- Yearly
- Closing
- 11/07/2024 23:59
Employer heading
Inpatient Clinical Secretary
Band 3
Job overview
The Mental Health Services for Older People care group is looking to recruit a full time In-Patient Clinical Secretary for Cherry Ward, Highbury Hospital, Bulwell.
This post will provide secretarial and administrative support to the ward clinical and medical teams.
Cherry Ward is a 20 bedded Mental Health Assessment Unit.
This role requires an experienced secretary who has worked in a similar role to consultant or senior management level with a comprehensive knowledge of administration and secretarial duties and with the skills and experience to meet the needs of the role.
Main duties of the job
You will be required to undertake clinical administrative and secretarial work as required by the ward medical and clinical team. Providing support to the Consultant Psychiatrist and Ward Manager maintaining accurate appointment schedules. It is essential that you have excellent planning and organisational skills and ensure that you assist the clinical team with all necessary clerical arrangements for admissions and discharges.
Working for our organisation
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Detailed job description and main responsibilities
You will be required to coordinate and attend ward round and other regular ward meetings taking accurate minutes, maintain an effective filing system for patients’ records and documentation and ensure that data is input onto the Rio patient information system for patients on the ward.
It is essential that you have RSA/OCR Level 3 in typing or text processing or equivalent qualification or experience, along with a qualification or working knowledge of Microsoft Office.
This is a varied and demanding role and will suit someone who is motivated and conscientious with a flexible approach to work and who enjoys the challenge of working in a busy area and being part of a team.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person specification
Knowledge
Desirable criteria
- Understanding of medical terminology
- Understanding of the Data Protection and maintaining strict confidentiality.
Qualifications
Essential criteria
- RSA/OCR Level 3 in Typing/Text Processing or equivalent qualification/experience.
- Good general education to GCSE level or equivalent.
- Relevant qualification or working knowledge of Microsoft Office including:- Word/Power-point/Excel/E-mail
Desirable criteria
- NVQ Level 3 in Business Administration or equivalent
- Audio typing qualification or relevant experience
Experience
Essential criteria
- Significant experience in a recent similar role to consultant/senior management level
- Previous working experience of minute/note taking.
Desirable criteria
- Ability to deal with various NHS staff and multi-disciplinary professionals and maintain a high level of customer care
- Knowledge and understanding of the NHS
- Experience of NHS Bespoke IT systems, RIO, Choose & Book
Skills
Essential criteria
- Effective written/verbal/electronic communication skills.
- To demonstrate through application form the ability to work on own initiative and experience of working without supervision, including working under pressure, a flexible attitude and the ability to work as part of a team.
Desirable criteria
- Knowledge of medical terminology
Values and Behaviours
Essential criteria
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sian Williams
- Job title
- Admin Team Lead - Inpatients
- Email address
- [email protected]
- Telephone number
- 07464496455
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