Job summary
- Main area
- Admin
- Grade
- Band 3
- Contract
- Fixed term: 9 months (Maternity Cover)
- Hours
- Part time - 30 hours per week (Working week need to cover Wednesday, Thursday and Friday. Some flexibility for working a 4 or 5 day week.)
- Job ref
- 186-1117-24-MH
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Sherwood Oaks
- Town
- Mansfield
- Salary
- £24,071 - £25,674 Per annum - Pro Rata
- Salary period
- Yearly
- Closing
- 29/09/2024 23:59
Employer heading
General Office Assistant
Band 3
Job overview
We are looking to recruit a part-time Administration Assistant in the General Office to work within the AMH Directorate supporting the Sherwood Oaks Mental Health Unit.
You will demonstrate the ability to work efficiently, supporting the wider healthcare team. As we work with a client group of often distressed and occasionally unhappy people, you will have strong communication skills of empathy, sensitivity and confidentiality when working with colleagues and the public.
Applicants must be IT literate and proficient in Microsoft Word and Excel, able to consistently demonstrate high levels of accuracy and attention to detail, work well with others. You should have a passion for providing a quality service and a track record of adding value to a workplace.
The role is a part time on a fixed term basis working 30 hours over a 5 day week (Mon-Fri) with a requirement to work Wednesday, Thursday and Friday with remaining hours being flexible.
If you think you are that person, we would like to hear from you.
Main duties of the job
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Detailed job description and main responsibilities
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person specification
Qualifications
Essential criteria
- GCSE in Maths and English at grade C and above or equivalent AAT intermediate level or equivalent experience.
Desirable criteria
- ECDL
Contractual requirements
Essential criteria
- Ability to travel between venues.
- Requirement to complete Mandatory Training
Training
Essential criteria
- Good understanding of Excel spreadsheets with an ability to manipulate data as a result of imports and exports.
Experience
Essential criteria
- Experience within a Finance environment / or demonstrates relevant knowledge appropriate to the role.
- Experience of working in a customer facing role.
- Previous experience of working in an office environment.
- Ability to relate to a wide range of people.
- Able to use own initiative within agreed protocols.
- Ability to work as an effective team member.
- Experience of handling confidential information.
Desirable criteria
- High volume input experience
- Patients Monies experience and understanding.
Knowledge
Essential criteria
- Computer literacy including Word, Excel, Outlook and Database.
- Maintain electronic records/ information on computer.
Desirable criteria
- Knowledge of benefit system.
Skills
Essential criteria
- Ability to work to deadlines and procedure work of a high standard.
- Have the ability to convey financial issues to non finance individuals.
- Communication skills / articulate flexibly.
- Ability to work under pressure.
Desirable criteria
- Ability to work on initiative.
- Able to use own judgement.
Physical requirements
Essential criteria
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is an occasional requirement to set up meeting/training rooms
Values
Essential criteria
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion, Teamwork.
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Bethany Vincent
- Job title
- Personal Assistant
- Email address
- [email protected]
- Telephone number
- 01158659772
- Additional information
Hayley Gorner - Admin Support Manager
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