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Job summary

Main area
Medicine
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
Part time - 22.5 hours per week
Job ref
214-MED-6782762
Employer
Sherwood Forest Hospitals NHS Foundation Trust
Employer type
NHS
Site
Newark Hospital
Town
Newark
Salary
£23,615 per annum pro rata
Salary period
Yearly
Closing
12/12/2024 23:59

Employer heading

Sherwood Forest Hospitals NHS Foundation Trust logo

Records Assistant

NHS AfC: Band 2

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.

The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.

For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.

Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

We would love you to join us.

_______________________________________________________

Job overview

We have an exciting opportunity for an enthusiastic, highly motivated person with excellent communication skills to join our admin and clerical team as a Records Assistant in Medicine at Newark!

You will support the provision of a comprehensive, high quality secretarial and administrative service that is required for the smooth operation of this busy, friendly department. This post will be both challenging and rewarding and is fundamental to the delivery of an efficient service that supports the hospital and primary care.

Main duties of the job

  • The role is responsible for the filing of correspondence in patient case notes, tracking case notes in and out utilising the PAS system and the transportation of case note to agreed areas around the Trust.
  • The prompt filing of correspondence and investigation results in the patient case notes to support continuing patient care and thus avoiding clinical risk.
  • The prompt tracking in and out of case notes using the PAS system to maintain accuracy and completeness of all electronic records in accordance with Data Accreditation requirements.
  • To Transport case notes (and other documentation as instructed) appropriately and in accordance with the agreed Standard Operating Procedure.
  • To  store/ file case notes appropriately in secure locations in accordance with the agreed Standard Operating Procedure 
  • Ensuring adherence to the Trust's confidentiality policy.
  • To undertake other appropriate general administrative tasks delegated by the Patient Pathway Co-ordinator ( including as examples photocopying, enveloping)

Working for our organisation

Thank you for your interest in this role.

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here, and we are the Health Service Journal’s Trust of the Year in 2020.

The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall, we are rated Outstanding for care.            

For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.

Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients; we also care for you.

Our culture of learning, compassion and taking a person-centred approach are at the roots of our organisation. We would love you to join us.

Detailed job description and main responsibilities

To see the full detailed job description and main responsibilities of the job please refer to the job description attached.

Person specification

Knowledge

Essential criteria
  • Good verbal communication skills
  • Use of office equipment e.g. fax machine, photocopier
Desirable criteria
  • Knowledge of administration systems

Qualifications

Essential criteria
  • Educated to GCSE level (or equivalent).
Desirable criteria
  • Office based training

Experience

Essential criteria
  • Ability to work within an office environment.
Desirable criteria
  • General Office experience - tracking/ filing
  • Quality customer service

Contractual requirements

Essential criteria
  • Good team member

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPathway to excellenceCare quality commission - GoodCarer Friendly Employer 2021Mindful employer.  Being positive about mental health.Disability confident employerCare4NottsTime to changeFair Train Silver StandardStep into healthNational Preceptorship for Nursing Quality MarkArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Andy Wright
Job title
Operations Support Officer
Email address
[email protected]
Telephone number
01623 622515
Additional information

Andy Wright

07464907882

 

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