Job summary
- Main area
- administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Part time - 32 hours per week (0.8 WTE (four days a week))
- Job ref
- 335-A-1550
- Employer
- East Midlands Ambulance Service NHS Trust
- Employer type
- NHS
- Site
- East Midlands Ambulance Service
- Town
- Nottingham
- Salary
- £25,147 - £27,596 pa
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
![East Midlands Ambulance Service NHS Trust logo](https://static.trac.jobs/employer-logos/621.png)
Administrative Officer
NHS AfC: Band 4
We are East Midlands Ambulance Service (EMAS), an organisation focused on delivering a high standard of emergency and urgent care to our patients across the region.
The East Midlands Ambulance Service NHS Trust (EMAS) provides Emergency, Urgent and Non-Emergency pre-hospital care and transport across six counties (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire & Rutland and Northamptonshire).
Job overview
To provide administrative support to the Clinical Directorate Team ensuring a professional, efficient and confidential service.
To be responsible for ensuring telephone calls and other correspondence are dealt with in a timely manner.
To provide an administrative service to the Senior Leadership Team of the Clinical Directorate and a note taking service for multi-disciplinary meetings.
Main duties of the job
- To operate an efficient diary management service using Microsoft Outlook.
- To ensure the effective and appropriate management of meetings including diary scheduling, distribution lists and filing of paperwork.
- To ensure that all paperwork is efficiently and effectively dealt with including operating a ‘bring forward’ system; ensuring all necessary paperwork is available when required.
- To prepare agendas and distribute papers including printing, collating and copying documents.
- To be able to take notes of meetings to a high standard and accurately record discussions, decisions and actions from these meetings.
- To maintain an efficient electronic filing system.
- To deal with correspondence including emails and dealing with telephone and other enquiries.
- Organise travel arrangements as required.
- To maintain an awareness of ongoing issues in order to be able to chase up actions prior to meetings taking place.
- Take clear precise telephone messages and resolve queries, as appropriate.
- To deal with queries from a wide range of organisations and individuals in a professional and sensitive manner, ensuring confidentiality at all times.
- Any other reasonable duties allocated by the Change Management Lead within the level of responsibilities and scope of the post as may be required.
Working for our organisation
To provide administrative support to the Clinical Directorate Team ensuring a professional, efficient and confidential service.
Detailed job description and main responsibilities
To provide administrative support to the Clinical Directorate Team ensuring a professional, efficient and confidential service.
Person specification
essential
Essential criteria
- Qualifications GCSE level or equivalent in English and Maths grade C or above
- Competent in Microsoft Office Software
- Experience of working in an admin/secretarial role
- Experience in accurate note taking
- Strong oral and written communication skills
- Good command of written and verbal English language
Desirable criteria
- ECDL or equivalent qualification/completed course
- Microsoft office qualification
- Experience of working with diverse teams and members of the public
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Dara Coppel
- Job title
- Change Management Lead
- Email address
- [email protected]
- Telephone number
- 01158 845000
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