Job vacancy: Widening Participation Apprentice, Nottingham University Hospitals NHS Trust, Nottingham

Job summary

Main area

Adminstration

Grade

Apprenticeship

Contract

20 months (Fixed term for the duration of the Apprenticeship programme being undertaken)

Hours

Full time
Flexible working
Home or remote working

37.5 hours per week

Job ref

164-6511436

Employer: Nottingham University Hospitals NHS Trust
Employer type: NHS
Site: Trust HQ, City Hospital
Town: Nottingham
Salary: £12,514 per annum
Salary period: Yearly
Closing: 24/11/2024 23:59

Widening Participation Apprentice

Apprenticeship

Detailed job description and main responsibilities

Administrative Duties

To provide general office and administration support service to the Widening Participation Team

To undertake general office duties, for example, answering the telephone, taking messages, filing, photocopying etc

To communicate with staff internal to the organisation and externally in partner organisations.

Assist the Widening Participation Team to arrange and administer meetings / conferences /events, including booking venues, and the preparation and distribution of papers.

Under supervision produce accurate letters, minutes, reports and maintain databases etc, as required.

Under supervision develop and maintain administrative support systems, including bring forward files and manual and electronic filing systems, ensuring that systems are effective in their use and are reviewed regularly.

Assist in the tasks and duties of other staff within the team during periods of staff leave/absence to ensure that an effective quality service is maintained at all times and contributing to the work of the team.

To record and securely store information relating to confidential matters and enquiries.

To undertake an annual appraisal to identify any necessary personal development required to meet the objectives of the Team, and to further develop the post holders’ skills and role.

The post holder will be required to undertake mandatory training as and when required.

Communication and Working Relationships

To communicate as appropriate with a range of internal and external stakeholders and partners.

To respond promptly and appropriately to enquiries and requests for information and advice made either in person, by correspondence or over the telephone.

Responsibilities of the Post Holder

To contribute to the administration, comms/marketing work within the Widening Participation Team.

To gain an understanding of how the team functions by providing support as required whilst gaining knowledge and experience and by undertaking training in the following.

Person specification

Qualifications

Essential criteria

GCSE English and Maths grade 4 and above, or equivalent Functional Skills Level 2 qualifications

Communication skills

Essential criteria

• Good communication skills.
• Able to provide and receive routine information orally, to inform colleagues, and customers.
• Able to provide and receive routine information orally, to inform colleagues, and customers.
• Able to communicate effectively with colleagues and customers both face to face and in writing.

Desirable criteria

Willingness to study for Content Creator L3 Apprenticeship

Experience

Essential criteria

• Basic skills in Microsoft Office
• Attention to detail
• Understanding and respect of confidentiality in the workplace

Desirable criteria

Interest in working in the field of Widening Participation

Physical Skills

Essential criteria

• Uses VDU equipment for a substantial part of each day.
• Frequent concentration required for data inputting and checking information under guidance.

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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

Stay in full-time education, for example at a college
Start an Apprenticeship
Spend 20 hours of more a week working or volunteering, while in part-time education or training

For more details visit; School leaving age - GOV.UK (www.gov.uk)

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£42.90 for enhanced and £22.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
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