Job summary
- Main area
- Cardiac Surgery
- Grade
- Band 4
- Contract
- Permanent: Part-time
- Hours
- Part time
- Job share
- Job ref
- 164-6722092-B
- Employer
- Nottingham University Hospitals NHS Trust
- Employer type
- NHS
- Site
- City campus
- Town
- Nottingham
- Salary
- £26,530 - £29,114 Per annum pro rata
- Salary period
- Yearly
- Closing
- 17/04/2025 23:59
Employer heading
Medical PA with Waiting List Management
Band 4
Job overview
An exciting opportunity has arisen within the Medicine Directorate for a part time (15 hours) Medical PA with waiting list experience to join an established team within the Cardiac Surgery Department.
The successful candidate must have proven secretarial/personal assistant experience. You will be responsible for supporting the clinical team, managing diaries, clinical commitments, waiting lists and annual leave. You will use your judgement skills to prioritise tasks.
You are an enthusiastic and conscientious team player with excellent time management and organisational skills. You are an effective communicator and you must be able to demonstrate behaviour consistent with the Trust's 'We Are Here for You' behavioural standards. It is essential to have excellent audio typing skills, knowledge of medical terminology and previous recent experience in a secretarial role. Waiting list experience is desirable. You are adaptable and flexible in your approach to work and committed to providing a first class service.
Main duties of the job
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.
Working as part of a team the post-holder will provide a comprehensive secretarial and administrative service to the clinical team, managing diaries, meetings and commitments.
You will be responsible for adding/removing patients to the NUH waiting list and co-ordinating admission to hospital, using hospital IT systems, e.g. Medway PAS and Bluespier. You must have a good understanding of current NHS targets including 18 week Referral to Treatment. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You must be able to forward think and problem solve.
Working for our organisation
With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Detailed job description and person specification
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Detailed job description and main responsibilities
You will form part of an experienced secretarial team and will cross cover colleagues when required to do so. You will work closely with administrative colleagues, surgical, medical and nursing colleagues to provide an excellent administrative service to our patients.
Nottingham University Hospital NHS Trust (NUH) recognises that its ability to be the best for patients depends on the talent and commitments of all our employees. As a service we are committed to continuous development for all staff through a range of opportunities that involve training courses and involvement in service development.
Please see JD and PS
Person specification
Training and Qualifications
Essential criteria
- GCSE x 5 to include English Language
Desirable criteria
- NVQ level 3 in administration or equivalent
- Typing qualification/experience
Experience
Essential criteria
- Proven recent secretarial experience
- Audio typing
- Medical terminology
- Electronic diary management
- Experience in using Microsoft, Word, Outlook
Desirable criteria
- Previous experience of NHS working
- Knowledge of waiting list management
Communication and relationship
Essential criteria
- Able to accurately convey information gathered from verbal and documented reports
- Maintain confidentiality, sensitivity and empathy in communication
- Recognise own role as part of an effective team
Planning and Organisation
Essential criteria
- Ability to organise own work schedule
- Work within prescribed deadlines
- Sets and achieves high standards for own behaviour and personal presentation
Physical skills
Essential criteria
- Frequent use of VDU equipment
- Frequent sitting at keyboard
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Melissa Parsons
- Job title
- Service Manager
- Email address
- [email protected]
- Telephone number
- 0115 9691169
- Additional information
Ext 72223
Hayley Brown ext 73650
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