Job summary
- Main area
- Heart Services
- Grade
- Band 4
- Contract
- Secondment: 12 months (Fixed term if external)
- Hours
- Part time
- Job share
- Flexible working
- Job ref
- 164-6318860-B
- Employer
- Nottingham University Hospitals NHS Trust
- Employer type
- NHS
- Site
- Nottingham City Hospital
- Town
- Nottingham
- Salary
- £25,147 - £27,596 Per Annum Pro rota
- Salary period
- Yearly
- Closing
- 01/08/2024 23:59
Employer heading
Acute Aortic Dissection MDT Coordinator (East Midlands)
Band 4
Job overview
You will be preparing and co-ordinating the Regional Acute Aortic Dissection Multidisciplinary Meeting that takes place once a month. This will include accepting referrals, prepare minutes from the meeting and prepare outcome letters to be sent to referring clinicians and patients. You will be required to co-ordinate the East Midlands regional specialist rota of consultant cardiac and vascular surgeons, to manage the patients with acute aortic dissection. The coordinator will work closely with their counterpart at University Hospitals Leicester. You will You will be using various electronic systems. The post holder will be instrumental in the implementation and management of staffing rotas as well in organising the Regional MDT. You will be supporting the Consultant Rota Organiser (currently the WM Clinical Lead for Aortic Dissection with Cardiac Pathway Improvement Programme, NHS Midlands).
Main duties of the job
Regional Acute Aortic MDT Co-ordination
- You will organise and co-ordinate the Regional Acute Aortic Dissection Rota in collaboration with your counterpart at Leicester University Hospitals. You are expected to:
- Accept referrals for patients to be discussed at the Regional MDT
- Ensure all required imaging is available and works closely with Interventional Radiologist to ensure imaging and reports are transferred if required.
- Distribute to regional stakeholders information about the MDT meeting including MS link and minutes from the meeting.
- Manage the MDT distribution list.
- Prepare letters with the meetings outcome for referring clinicians and patients.
- Collect activity data for the patients diagnosed with an acute aortic dissection across the region.
Rota co-ordination
You will support the delivery of rotas and staffing to an agreed level, providing accurate timetables and on-call rotas for senior and junior medical staff as follows: -
Working for our organisation
With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Detailed job description and main responsibilities
Regional Acute Aortic MDT Co-ordination
- You will organise and co-ordinate the Regional Acute Aortic Dissection Rota in collaboration with your counterpart at Leicester University Hospitals. You are expected to:
- Accept referrals for patients to be discussed at the Regional MDT
- Ensure all required imaging is available and works closely with Interventional Radiologist to ensure imaging and reports are transferred if required.
- Distribute to regional stakeholders information about the MDT meeting including MS link and minutes from the meeting.
- Manage the MDT distribution list.
- Prepare letters with the meetings outcome for referring clinicians and patients.
- Collect activity data for the patients diagnosed with an acute aortic dissection across the region.
Rota co-ordination
You will support the delivery of rotas and staffing to an agreed level, providing accurate timetables and on-call rotas for senior and junior medical staff as follows: -
- Consultant on-call rota
- Supporting the Consultant Rota Organiser
- Keeping all the stakeholders informed of the AAD rota centre on call and the access phone number(s), with any last-minute changes.
- Keeping an up-to-date record of consultant cardiac surgeon on call rota in the tertiary centres with updates, for the purpose of knowing where to redirect the referral if the on-call team are busy.
- auditing the calls to AAD phone line/ electronic referrals-
- Making sure that the AAD database entries have been completed by the admitting team, including contact details of the referring physician.
- preparing the quarterly reports of the referrals and their outcomes
- Keeping track of all patients accepted by the rota surgeons, including those who did not have an intervention; ensuring they are followed up by the aortic MDT.
- Taking the minutes of quarterly governance meetings.
- Helping to organise educational events for the AAD team and the referring hospitals.
Produce and distribute the above rotas for all grades of medical staff.
Maintain effective communication channels across sites, linking in with key departments and the Directorate Management Team.
Person specification
Training & Qualifications
Essential criteria
- • Higher level IT skills • RSA/OCR III typing/word processing or equivalent experience • Excellent standards of customer service. • Educated to GCSE standard or equivalent. • Previous administrative experience at senior level. Literate and numerate
Desirable criteria
- ECDL
- Microsoft office qualification
Experience
Essential criteria
- Minimum of 2 years working in NHS Administration/MDT n depth knowledge and experience of a range of procedures
- Able to create databases and spreadsheets and manipulate IT software packages.
Desirable criteria
- Experience of working with diverse teams
Communication and Relationship skills
Essential criteria
- Excellent communication face to face and on the telephone which require tact and diplomacy
- Good written and verbal written communicating sensitive or complex information.
Desirable criteria
- Experience in a similar role
Other requirements specific to the role
Essential criteria
- Ability to work flexibly and co-ordinate with their counterpart at University Hospital Leicester and the clinical teams
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Hayley Brown
- Job title
- Deputy Service Manager
- Email address
- [email protected]
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