Crynodeb o'r swydd
- Prif leoliad
- Admimistration
- Gradd
- Band 3
- Contract
- Cyfnod Penodol: 2 flynedd (Fixed term contract for 2 years)
- Oriau
- Llawnamser - 37.5 awr yr wythnos (Mon - Thur 09:00 - 17:00 Fri 08:30 - 16:30)
- Cyfeirnod y swydd
- 186-825-24-CS
- Cyflogwr
- Nottinghamshire Healthcare NHS Foundation Trust
- Math o gyflogwr
- NHS
- Gwefan
- Lings Bar Hospital
- Tref
- Nottingham
- Cyflog
- £22,816 - £24,336 Per annum (pro rata for part time)
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 17/07/2024 23:59
Teitl cyflogwr
![Nottinghamshire Healthcare NHS Foundation Trust logo](https://static.trac.jobs/employer-logos/356.png)
Site Admin Assistant
Band 3
Trosolwg o'r swydd
To provide a reception service at Lings Bar Hospital for patients, visitors, and staff.
To be responsible with other Site Administration Assistants for providing an administration, secretarial, cashier and banking service.
Prif ddyletswyddau'r swydd
First point of contact for clinical and administration staff based within Lings Bar Hospital. Shared responsibility for providing secretarial support for Community Dermatology clinic, inpatient clinical team and Operational Services Manager.
To order supplies and sign off invoices to the value of £100
Gweithio i'n sefydliad
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Reception
· To provide a reception service for patients, visitors, and staff
· To operate the telephone system, dealing with enquiries, taking messages, and ensuring these are passed to appropriate personnel.
· To receive incoming mail, goods and parcels and ensure distribution.
· To frank all outgoing mail ready for collection.
· To maintain room booking diaries.
· Maintenance and monitoring of the key cupboard.
· To ensure information on notice boards and leaflets are up to date and displayed in a tidy and orderly fashion within the reception area.
Administrative
· To check and order stationery and supplies for use within the General Office and ensure correct issue of controlled stationery.
· To be responsible for ensuring office equipment is maintained.
· To take responsibility for administrative procedures including Cremation Authorisation forms with regard to deceased patients, liaising with funeral directors, wards, and medical staff.
· To request and return medical case notes from/to appropriate hospitals.
Secretarial
· To arrange Dermatology Outpatient clinic sessions and appointments, typing of clinic letters, clinic preparation and file maintenance
· Provide secretarial support to the Inpatient Clinical Team and Operational Services Manager
· Any other reasonable duties as requested by the Operational Services Manager or Personal Assistant.
Finance & Banking
· To receive, maintain, monitor, and bank monies from charitable donations, vending machine sales and dining area*.
· To issue and account for petty cash expenditure and maintenance of the petty cash float. *
· To be responsible for checking and safekeeping of patients’ monies and other valuables in the hospital safe in compliance with hospital and Trust procedures.
· To ensure all items stored in the hospital safe are checked and logged in accordance with hospital and Trust procedures.
· To be responsible for undertaking administrative duties to ensure monies are banked on a weekly basis* * duties undertaken when providing staff cover.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Manyleb y person
Experience
Meini prawf hanfodol
- Proven administration/secretarial experience.
- Experience of working within a team setting
- Evidence of working in a customer orientated environment
Meini prawf dymunol
- NHS Experience
- Experience of Reception or Admin duties
Qualifications
Meini prawf hanfodol
- GCSE Mathematics & English or equivalent
- Advanced keyboard skills equivalent to RSA 3 or equivalent experience
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Meini prawf dymunol
- ECDL
Skills
Meini prawf hanfodol
- Excellent interpersonal/communication skills, including excellent written and oral skills.
- Administrative Skills
- Excellent telephone manner
- Good interpersonal skills.
- Good numeracy and literacy skills.
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Dave Dalton
- Teitl y swydd
- Operations Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07795391999
Rhestr swyddi gyda Nottinghamshire Healthcare NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector