Job summary
- Main area
- Senior Leadership of Operational Estates & Facilities
- Grade
- Band 8d
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Requirement for on-call working)
- Job ref
- 186-855-24-CS
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Duncan Macmillan House
- Town
- Nottingham
- Salary
- £83,571 - £96,376 per annum
- Salary period
- Yearly
- Closing
- 21/07/2024 23:59
Employer heading
Associate Director of Operational Estates & Facilities
Band 8d
Job overview
Take the professional lead for the development of the effective delivery and management of the single unified Estates, Facilities, Contracts and Capital projects function ensuring all statutory, regulatory requirements and performance standards are maintained and improved.
To be the principal advisor on the operational delivery for all Operational Estates & Facilities, , Contracts, and Commercial Contracts & Income Generation matters to the Programme Director.
Undertake the expert analysis and interpretation of the legislative and regulative requirements in this multi-disciplinary field to act as the organisational specialist advising on the development of all Trust-Wide Operational Estates & Facilities to ensure statutory compliance.
Work in an integrated manner with the Senior Divisional Teams in Forensic Services, Mental Health and Community Care Groups to contribute to the strategic leadership and management of these Groups providing support and advice to the Executive Directors, General Managers, Clinical Directors and Clinical teams on Estates & Facilities matters in support of Directorate, Care Group and Trust strategies, business plans and operational activity.
Deputise for the nominated Executive Director as the Trusts Statutory Duty Holder and assume the role in their absence, relating to all statutory/legislative matters including, but not limited to, the compliance with , Legionella, Electricity and Asbestos.
Main duties of the job
This role requires a graduate level professional with post graduate qualification, MBA, MSc, MPH in a related discipline i.e. Estates & Facilities, health sector management as well as membership of a professional Chartered Institute such as a Chartered Engineer, Surveyor, Architect, or Chartered Manager, who has an exceptional level of experience in the leadership and management of a large multi-disciplinary team, delivering multifaceted services across a diverse geographical area within a complex organisation.
The post holder will have specific professional responsibility for leading the Estates & Facilities Department (circa 700 staff) in the delivery of the wide ranging multi-disciplinary services including Capital, Contract Management and Estates & Facilities providing support to all areas of the Trust in the provision of excellent quality care to patients and service users, within environments that are safe, clean and from buildings that are fit for purpose.
The post holder will be responsible for ensuring the delivery of high quality, effective and comprehensive Estates & Facilities services to Trust services across a wide geographical portfolio extending across South Yorkshire and the wider East Midlands region.
Working for our organisation
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Detailed job description and main responsibilities
- Be accountable for determining the Strategic Direction as well as the performance, service quality and effective delivery of the Trust wide Estates and Facilities operational activity, and delivery of the capital programme and be held to account as a member of the Senior Team for the Directorates performance at the Performance Group
- Responsible to the Programme Director for leading, managing and directing the circa 700 staff in the provision of a total Estates & Facilities Management Service, optimised in terms of its efficiency and effectiveness to meet service users, staff and visitor needs within agreed resource allocations.
- Responsible for ensuring that the Operational Estates & Facilities, Department is, at all times, staffed with suitably qualified and experienced personnel who are trained, developed, receive PADS and motivated to provide effective and efficient services across the Care Groups, Trust and external organisations.
- Responsible for ensuring that the processes and procedures within remit of the Estates, Facilities, Contracts and Capital Services teams are at all times fully compliant with the relevant statutory obligations, internal governance and professional best practice, including the appointment of qualified and trained Responsible Officers / Authorised Persons (Electricity, Legionella etc.), providing assurances to the Programme Director and ultimately the Trust Board.
- Contribute to the development of the Trust wide Estates Strategy and annual Business Plan ensuring alignment to the Trust Care Groups Divisional strategic objectives to achieve plans aligned with the overall Trust objectives.
- Be responsible for the development and maintenance of the Trust wide Operational Estates, Facilities, Contracts & Capital Services Department, Risk Register, Health & Safety training programme and a hierarchy of Health & Safety meetings in support of the maintenance of a risk awareness culture.
- Responsible for ensuring controls are in place and operating for the management of revenue budgets, non-recurrent and capital expenditure including determining delegated limits for staff in accordance with the Trusts standing financial instructions.
- Responsible for evidencing and providing assurances that the Trust wide Operational Estates, Facilities, Contracts and Capital Services Department deliver high quality, value for money and effective services, which is to be achieved through the development and maintenance of comprehensive information systems and monitoring mechanisms which provide levels of information that once analysed inform the day to day decision making, provision of assurances as well as the strategic business planning process of the
- Responsible for ensuring that operational teams are serviced by the appropriate Strategic & Accommodation Groups to ensure that there is a forum for the Divisional General Managers and senior staff to discuss property and accommodation needs.
- Responsible for maintaining a Trust wide condition survey for all Trust estate and premises occupied.
- Ensure there is an effective long-term Capital Programme delivered within the financial parameters as set by the Regulators. Establish an effective forum for the development, prioritisation and oversight of the capital programme for the Care Groups, and be responsible for ensuring that the Major and Minor Capital schemes and the Capital and Revenue Backlog Programme is delivered on time, within budget and to a high
- Ensure there is appropriate leadership and management of Major Capital Projects including the development of feasibility studies, scheme procurement options and delivery of final solutions for individual schemes in excess of £1m.
- Responsible as the Trust lead for providing advice to the Programme Director on all Hard & Soft FM services contractual matters and operational issues associated with and relating to all facilities that Trust services are delivered from. The Trust provides services from a wide geographical dispersed estates comprising of over 180 different sites within a mixture of owned and leased accommodation. The key sites include 4 Forensic sites, 2 PFI sites, 9 Prisons, and a wide range of premises occupied via SLA’s, licences and leased premises.
- Provide assurances to the Programme Director and ultimately the Trust Board that the service delivery is being monitored and audited, and that specifically the external partners are delivering on quality, value for money, statutory compliance and performance (KPI) measures in line with the requirements of the contract and reflected in the associated payment
- To be responsible for leading the process of tendering for commercial contracts relating to the provision, or re provision of, Estates & Facilities services, working with all necessary stakeholders, maximising income whilst ensuring minimal risk to the Trust.
- Represent the Trust on national Estates & Facilities and Capital Project forums working with DH and NHS Estates, and engage with other public sector and external organisations including local councils, educational institutions and commercial partners to develop wider strategies for the benefit of the organisation.
Person specification
Values and Behaviours
Essential criteria
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity, and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation.
Qualifications
Essential criteria
- Educated to degree level or equivalent in relevant Estates & Facilities professional discipline.
- Professional Chartered Registration e.g., Architect, Chartered Engineer, Chartered Surveyor, Chartered Manager.
- Advanced qualification (e.g., DMS, MBA, MSc, MPH) in related field (i.e., Estates and Facilities, health sector), with/and relevant experience
- Health & Safety qualifications e.g., NEBOSH, IOSH.
Desirable criteria
- Post Graduate qualifications in Coaching & Mentoring.
- Qualifications in Project Management.
Training
Essential criteria
- Specialist knowledge of the wide range of multi-disciplined Estates & Facilities services including Estates, Capital, Property, Logistics, Contract Management, gained through worked experience and academic study.
- Comprehensive knowledge of the requirements, systems and processes for monitoring and auditing PFI, LIFT and SLA contracts and services.
Desirable criteria
- Comprehensive knowledge of Finance, HR, IM &T, Fire, Health & Safety, Infection Control, Emergency Planning and Divisional Services that appertain to Estates & Facilities services.
Experience
Essential criteria
- Extensive Senior Management experience in leading large multi-disciplined Estates & Facilities teams in complex organisations, delivering quality multifaceted services.
- Experience in project management and delivery of Capital schemes.
- Experience managing multi-faceted Estates & Facilities teams in complex organisations in the development and execution of strategic service delivery plans.
- Exceptional level of experience and practical knowledge in the field of coordinating large complex organisational change projects covering service changes, mergers, restructuring, and modernisation involving many disciplines.
- Experience in dealing with complicated NHS employment issues (disciplinary hearings, grievances, dismissals, redundancies, appeals), TUPE transfers, restructures, and organisational change
- Experience of developing tender bids, presentation, and mobilisation of Estates & Facilities services, demonstrating commercial acumen and experience of business and financial planning including analysis and cost profiling.
- Experience in setting, managing and successfully delivering to forecast revenue budgets and achieving large cost improvement programmes.
- Extensive experience of managing Estates & Facilities Hard and Soft FM services contracts (auditing, monitoring, life cycle costing, payment mechanisms, variations etc.) in relation to PFI contracts, SLA arrangements and all Estates & Facilities associated technical and commercial contracts.
- Successful track record of working in large and small high performing teams delivering challenging targets, KPIs and achieving results.
- Experience of inter-professional, inter-agency, and cross boundary working with external organisations including Department of Health, NHS Estates, NHS Property Services & Community Health Partnerships, City & County Councils, Greater East Midlands Commissioning Services Unit, NHS England, HSE etc.
Knowledge
Essential criteria
- Specialist knowledge of the wide range of multidisciplined Estates & Facilities services including Estates, Facilities Management, Capital Projects, Logistics, Contract Management, gained through worked experience and academic study.
- Comprehensive knowledge of Property, Energy & Environmental Management, Finance, HR, Digital, Fire, Health & Safety, Infection Control, Emergency Planning and Care Group Services that appertain to Operational Estates & Facilities services
- Comprehensive knowledge of the requirements, systems and processes for monitoring and auditing PFI, PPP, LIFT and SLA contracts and services
- Knowledge of the priorities of the DH/NHS as they impact on the Trust, Care Groups and Clinical Directorate’s business and the subsequent implications on Operational Estates & Facilities.
- Extensive knowledge of DH, NHS Health Technical Memoranda, Health Building Notes, Estate Code etc.
- Knowledge of business planning and of the capital investment planning process.
- Extensive knowledge of fire, health and safety, emergency planning & risk management legislation, guidance, policy, and processes.
Skills
Essential criteria
- Strong interpersonal, leadership and political skills and ability to build and maintain relationships across a range of services and health community, gained through managing at all levels in the large range of complex NHS organisations including Acute, Community, Mental Health etc.
- Positive, enabling attitude combined with good influencing and negotiation skills at all levels gained through extensive practical application
- Tact and the ability to communicate highly sensitive information to all grades of staff including senior management, professional, technical, and operational personnel as well as to external and partner organisations.
- Highly developed numerical and analytical skills including management of large revenue budgets, analysis of data for national returns and KPIs.
- Ability to function in a highly political and complex environment associated with managing large, multi-disciplined workforces in complex organisations.
- Ability to cope with pressures, demands and ambiguities whilst striving to achieve results.
- Possess initiative, insight and vision and the capacity to translate them into strategy and subsequently operational systems
Desirable criteria
- Coaching & Mentoring skills
Employer certification / accreditation badges
Applicant requirements
You must have appropriate UK professional registration.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Dawn Chambers
- Job title
- Programme Director - Major Capital Projects
- Email address
- [email protected]
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