Job summary
- Main area
- Administration - Forensic Services
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 186-734-24-FS
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Rampton Hospital
- Town
- Retford
- Salary
- £22,816 - £24,336 per annum (pro rata for part time) + High Secure Allowance £3,000
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Ward Secretary
Band 3
Job overview
We are looking to recruit a Ward Secretary to support the wards at Rampton Hospital.
You will support the Ward Managers and senior nursing team under the direction of the Hospital Admin Managers.
The person we have in mind for this position must demonstrate an ability to provide a high quality and comprehensive administrative/secretarial service. They must be creative, capable of meeting tight deadlines and have the ability to use their own initiative. The post holder will have a good general education (3 x GCSE's 9-4 or A-C or equivalent (including English Language) along with RSA II typewriting (or equivalent experience) and also knowledge of modern IT packages i.e. Microsoft Office applications (eg; Word, Excel & Outlook). An excellent telephone manner is required with the ability to maintain the strictest confidentiality at all time.
An Enhanced DBS clearance will be required for this post.
Main duties of the job
To work as part of a team providing secretarial and administrative support for the Ward Manager.
Responsible for all aspects of secretarial and administrative support for the Ward Manager
Under the direction of the Ward Manager working closely with ward staff to assist in the provision of efficient high quality ward services.
Working for our organisation
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Detailed job description and main responsibilities
Essential
3 GCSE’s or equivalent including English Language Grade C/4 or above
RSA II Typing/Word Processing (or equivalent)
Good communication and interpersonal skills
Experience of working in and as part of a team
Understanding of various filing systems
Conversant with e-mail systems
Experience of arranging meetings and taking minutes
Maintaining electronic diaries
IT Literate with specific skills in word processing
Familiar with Microsoft office applications ie Excel and Access
Good organisation skills
Ability to work under pressure
Excellent telephone manner
Good attention to detail
Willingness to undertake Breakaway Techniques training and all appropriate training courses
Awareness of diversity and E&D opportunity issues
Able to work on own initiative and as part of a team
Maintains strict confidentiality
Hard working and committed
Willingness to learn
Desirable
60 wpm shorthand
Audio Typing qualification
NVQ level 3 in Business Admin
Experience of working in a busy office environment
Ability to work flexibly and the ability to develop working partnership with multi-disciplinary team
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker/Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker/Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likeliood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person specification
Qualifications / Training
Essential criteria
- 3 x GCSE's grade 9-4 or A-C including English Language
- RSA II typing/word processing (or equivalent experience)
Desirable criteria
- 60 wpm shorthand
- Audio Typing
- NVQ level 3 in Business Admin
Experience
Essential criteria
- Understanding of filing systems
- Conversant with e-mail systems
- Experience of arranging meetings and taking minutes
- Experience of maintaining electronic diaries
Desirable criteria
- Experience of working in a busy office environment
Other
Essential criteria
- Willingness to undertake further training
- Awareness of diversity and E&D issues
- Able to work on own initiative
- Maintains confidentiality
- Hard worker and committed
Skills
Essential criteria
- IT Literate with skills in word processing
- Familiar with Microsoft Office applications
- Good organisation skills
- Ability to work under pressure
- Excellent telephone manner
- Good attention to detail
Desirable criteria
- Ability to work flexibly and to wok the multi disciplinary team
Physical Requirements
Essential criteria
- To be able to complete Breakaway training
- Has the physical ability to perform the full range of duties
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Claire Parkinson
- Job title
- Hospital Admin and Performance Manager
- Email address
- [email protected]
- Telephone number
- 01777 880242
- Additional information
Sara Swinglehurst, PA/Admin Manager - [email protected] or 01777 247749
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