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Job overview

We have an exciting opportunity that has arisen in the Bassetlaw Community Paediatric Nursing, Learning disabilities Nursing and Occupational Therapy team. We are looking for an individual to provide an efficient, effective confidential general administrative service supporting the three teams.

The post holder will be expected to work on their own, using their own initiative within the guidelines set by Nottinghamshire Healthcare NHS Foundation Trust.

The position involves organising schedules, organising meetings, coordinating information and IT systems, organisation and facilitation of clinics, telephone service, databases, referrals, Set up and manage office systems efficiently and effectively.

Please note that this post does not meet the pay level required for a Skilled worker visa.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Main duties of the job

Provide an efficient administrative support service to the department.

Be proficient in the use of IT systems including:  Microsoft Office – Excel, Outlook, Word, Database & internal systems including, departmental information systems.

Produce high quality reports within agreed deadlines as required.

To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services to the department.

To deal with requests and enquiries and forward them to the relevant team member.

To arrange single and multi-agency meetings, booking venues, preparing agenda/attendance lists.

Take minutes of formal  meetings, type up and distribute within agreed timescales.

Ensure sickness, study and annual leave is recorded on the correct systems.

To have a working knowledge of departmental procedures.

To collect and maintain accurate team information with regards to training undertaken, PAD’s, Clinical Supervision and any other database.

To order equipment, stationery, sundries as required.

To work effectively both independently and as a team member.

To work within all Health & Safety guidelines and policies.

Responsible for own Mandatory Training requirements.

To cover other admin roles within the team as & when required.

Working for our organisation

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team