Job summary
- Main area
- Administration
- Grade
- NHs AfC: Band 3
- Contract
- Permanent
- Hours
- Part time - 18.75 hours per week
- Job ref
- 214-CSTO-6412027
- Employer
- Sherwood Forest Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Kings Mill Hospital
- Town
- Sutton in Ashfield
- Salary
- £22,816 - £24,336 per annum pro rata
- Salary period
- Yearly
- Closing
- 10/07/2024 23:59
Employer heading
Senior Administrator
NHs AfC: Band 3
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.
The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
_______________________________________________________
Job overview
We are seeking a motivated enthusiastic individual to join the Speech and Language Therapy service at Sherwood Forest Hospitals Trust. We are a small but growing service and have a strong focus on staff wellbeing. You will be the main point of contact for our inpatient and outpatient services and will provide administrative support to the therapists and Service Lead to assist in the effective performance of their duties. You will be responsible for booking outpatients into our videofluoroscopy and Ear, Nose and Throat clinics and supporting our inpatient services across the organisation.
You will have a large amount of autonomy and as a result you'll need to be comfortable working independently and taking accountability for your own workload.
Main duties of the job
You will need excellent communication skills, have the ability to prioritise your workload where necessary in order to meet deadlines and demonstrate keyboard skills with all Microsoft packages. You must also show understanding of the principles of confidentiality when dealing with patient and staff information. Team work and the ability to work autonomously is also required
Working for our organisation
Thank you for your interest in this role.
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here, and we are the Health Service Journal's Trust of the Year in 2020.
The Care Quality Commission rated King's Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall, we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients; we also care for you.
Our culture of learning, compassion and taking a person-centred approach are at the roots of our organisation. We would love you to join us
Detailed job description and main responsibilities
To see the full detailed job description and main responsibilities of the job please refer the job description attached.
Person specification
Qualifications
Essential criteria
- Good general education with GCSE English at grade C or above
- RSA II or ECDL
Contractual Requirements
Essential criteria
- Willingness to work occasional flexible hours as necessary
Knowledge
Essential criteria
- Computer literate, especially using Word, Excel and PowerPoint
- Knowledge and use of PAS and SystmOne
- Ability to prioritise & work under pressure
- Delegation skills
- Excellent communication skills (verbal & written)
- Ability to work as a team member as well as alone but with access to a more senior colleague
- Data protection
- Supervisory skills
Further Training
Essential criteria
- Intermediate word
- Intermediate excel
- Further development of Supervisory skills
Desirable criteria
- Complex databases
Experience
Essential criteria
- Significant clerical experience with experience of using a keyboard.
- Significant customer care experience
- Knowledge of an electronic appointment booking system
- Experience of staff supervision
If you would like this information in an alternative format or in a different language please contact us on 01623 622515 ext 3271.
Please note that we no longer accept handwritten/paper applications and that the email address given on your application will be used for all correspondence regarding this post.
We reserve the right to close a vacancy before the closing date if a sufficient number of applications have been received. Priority for vacancies at the Trust will be given to existing employees of Sherwood Forest Hospitals NHS Foundation Trust whose roles are currently at risk of redundancy due to organisational change.
Only applications received on or before the closing date will be considered for short listing. This is to ensure that the Trust meets its commitment to Equality of Opportunity.
In submitting an application, you authorise Sherwood Forest Hospitals NHS Foundation Trust to confirm any current and previous NHS Service details and you agree to the Trust obtaining and transferring personal date held about you, including Occupational Health data (inoculations and screening tests). This data will be shared using the NHS Electronic Staff Record (ESR) and third party systems via an automated process and will only be used for the purposes of maintaining your employment record.
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and the money will then be invoiced to you once you've commenced employment. The current price of a check is £40 plus VAT for an enhanced and £23 plus VAT for a standard check. If you are asked to complete a DBS check and have a previous identity that you do not wish to be disclosed to your employer and/or on your DBS certificate, you should call or email the dedicated sensitive applications team before submitting your application. The team is experienced in dealing with sensitive cases and will advise you of the process and what you need to do.
Proposed for us: Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. Whilst Covid-19 vaccination is not a condition of employment at this present time unless you work in a Care Home facility, we continue to encourage our current and potential colleagues to get vaccinated. There is helpful advice and information about the Covid-19 vaccination and how to access it at: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Emma Dawkins
- Job title
- Speech and Language Therapy Service Lead
- Email address
- [email protected]
- Telephone number
- 07501681353
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