Job vacancy: E-Roster Administration Support Officer, Sherwood Forest Hospitals NHS Foundation Trust, Sutton in Ashfield

Job summary

Main area: Healthroster
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (Expectation to work until 5pm on a rotational basis)
Job ref: 214-CEN-7103079

Employer: Sherwood Forest Hospitals NHS Foundation Trust
Employer type: NHS
Site: King's Mill Hospital
Town: Sutton in Ashfield
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 27/04/2025 23:59

E-Roster Administration Support Officer

NHS AfC: Band 4

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.

The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.

For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.

Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

We would love you to join us.

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Detailed job description and main responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person specification

Knowledge Requirements

Essential criteria

Good standard of English and Mathematics equivalent to a pass grade at GCSE
NVQ Level 3 Business and Administration or equivalent level of experience in a similar working environment to the post duties
Work under pressure to meet deadlines
Accurate work outputs and attention to detail
Good attendance record
Good time management skills
Motivated and enthusiastic
Team Player willing to support and assist team colleagues
Flexible working to meet service demands

Desirable criteria

Teaching qualification or experience of IM&T systems training
Typing qualification RSA 1 or equivalent

Qualifications

Essential criteria

Significant knowledge of rostering system administration and knowledge of the key principles of roster creation/application
Knowledge of NHS HR policy in relation to workforce rostering
Knowledge of Information Governance Standards applied to Information systems and data flows
Knowledge of project management methodologies and experience of application in a previous job role
Knowledge of database management and maintenance of scheduling systems
Knowledge of data analysis tools and techniques and experience of application in a previous job role
Knowledge of how to set up and deliver in-service training with experience of application in a previous job role

Experience

Essential criteria

Well developed verbal and written communication skills
Well developed report writing and analytical skills
Highly developed interpersonal skills with meticulous attention to detail
Able to command respect of multi-disciplinary teams
IT literate (MS Office, Word, Excel, Powerpoint)
Experience of team working
Implementing complex change in a clinical setting at the level of multiple service user understanding
Experience of working autonomously on a defined set of business objectives to successful delivery

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

If you would like this information in an alternative format or in a different language please contact us on 01623 622515 ext 3271.

Please note that we no longer accept handwritten/paper applications and that the email address given on your application will be used for all correspondence regarding this post.

We reserve the right to close a vacancy before the closing date if a sufficient number of applications have been received. Priority for vacancies at the Trust will be given to existing employees of Sherwood Forest Hospitals NHS Foundation Trust whose roles are currently at risk of redundancy due to organisational change.

Only applications received on or before the closing date will be considered for short listing. This is to ensure that the Trust meets its commitment to Equality of Opportunity.

In submitting an application, you authorise Sherwood Forest Hospitals NHS Foundation Trust to confirm any current and previous NHS Service details and you agree to the Trust obtaining and transferring personal date held about you, including Occupational Health data (inoculations and screening tests). This data will be shared using the NHS Electronic Staff Record (ESR) and third party systems via an automated process and will only be used for the purposes of maintaining your employment record.

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and the money will then be invoiced to you once you've commenced employment. The current price of a check is £26.40 for a standard check and £54.40 for an enhanced. If you are asked to complete a DBS check and have a previous identity that you do not wish to be disclosed to your employer and/or on your DBS certificate, you should call or email the dedicated sensitive applications team before submitting your application. The team is experienced in dealing with sensitive cases and will advise you of the process and what you need to do.

Please note any genuine job offer letters will only be received if you have applied, interviewed, and received a verbal offer from the appointing manager for a vacancy within Sherwood Forest Hospitals. If you receive a job offer and you are not sure of its authenticity, please report it to the following email [email protected]