Job summary
Employer heading
Receipting Administrator
NHS AfC: Band 2
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.
The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
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Job overview
King's Mill Hospital is seeking a diligent and organized Receipting Administrator to join our team. This part-time role involves providing a comprehensive goods receipting service and managing the associated documentation efficiently. You will play a crucial role in ensuring financial control and smooth operation within the Trust by processing stock requisitions, coordinating administrative tasks, and supporting the Procurement Helpdesk.
Key Responsibilities:
- Goods Receipting Service: Accurately receipt goods and enter the information into the Integra system within 48 hours to facilitate timely invoice processing.
- Customer Liaison: Work closely with customers to ensure prompt and precise receipting, contributing to effective financial control within the Trust.
- Stock Requisitions Processing: Manage stock requisitions as required, adhering to the Trust Standing Orders, Standing Financial Instructions, and departmental procedures.
- Administrative and Clerical Duties:
- Scan requisitions and delivery notes.
- Record the issuance of bedpans and urinals.
- Compile information related to deliveries received/receipted.
- Operate the Procurement Helpdesk to assist with queries and provide support.
Main duties of the job
To understand the role in more detail, please refer to the attached job description and person specification.
Working for our organisation
Thank you for your interest in this role.
Sherwood Forest Hospital is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal's Trust of the Year in 2020.
The Care Quality Commission rated King's Mill Hospital outstanding and Newark and Mansfield Community Hospitals Good. Overall we are rated outstanding for Care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
Detailed job description and main responsibilities
To understand the role in more detail, please refer to the attached job description and person specification.
Person specification
Knowledge Requirements
Essential criteria
- Knowledge of purchasing procedures and systems within a large, complex organisation
- Knowledge relating to the importance of goods receipting procedures
- Understanding and use of Word and Excel packages and other computerised purchasing systems
- Knowledge relating to general office procedures
- Ability to work to deadlines
Desirable criteria
- An awareness of the laws relating to Health and Safety at Work
- Understanding of stock control procedures or inventory management systems
Qualifications
Essential criteria
- Educated to G.C.S.E. level or equivalent
Desirable criteria
- ECDL
Further Training
Essential criteria
- Training undertaken in Manual Handling, and Health and Safety at Work
Experience
Essential criteria
- Experience within a goods receipt and distribution function within a complex environment or large organisation
- Experience of general office duties, i.e. filing, dealing with mail
- Experience of working in a busy office environment working to high standards of accuracy under pressure and meeting deadlines
- Customer service experience
Desirable criteria
- Previous NHS experience
- Previous experience of computerised purchasing
- Use of e-mail and the Interne
Contractual Requirements
Essential criteria
- Willing to work flexible hours when required
Desirable criteria
- Willing to undertake further training and qualifications as required in the post
Documents to download
Further details / informal visits contact
- Name
- Sally-anne Samuels
- Job title
- Supply Chain Manager
- Email address
- [email protected]
- Telephone number
- 01623622515
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